Description

Image Engineering was founded as a company that pushes boundaries, develops new ideas through design and fabrication, and is a leader in the visual display and special effects industry. We are comprised of a team of artists, engineers, event producers, fabricators and creative thinkers. 

We have worked all over the United States completing over 500 projects in the field of creative multimedia shows for clients such as Rihanna, Jay Z, Tiesto, Lady Gaga, America’s Got Talent and multiple professional sports franchises in the NFL, NBA and NHL. We have also created permanent and temporary interactive installations for world class venues including the Staples Center, The John F. Kennedy Center for the Performing Arts and The Walt Disney World. 

Job Summary:

The administrative assistant serves as the primary point of contact for Image Engineering, providing essential receptionist duties to ensure efficient office operations. Responsibilities include managing incoming calls, greeting visitors, and maintaining our office as a whole. The ideal candidate will be highly organized, possess excellent communication skills, and thrive in a fast-paced environment.

Role Description:

Administrative Assistant

Full Time, Hourly

M-F, 9:00 AM – 5:00 PM

$17-$20/hr range 

Primary Responsibilities:

• Assist Accounting with bookkeeping functions, such as processing invoices and entering data into Image Engineering’s coding system
• Assist Accounting with company purchasing and purchase coding
• Assist Travel Manager with reserving company travel, as necessary
• Assist Human Resources with upkeep of confidential databases, files, forms and other Human Resource related information, as necessary
• Provide administrative support by answering main phone line and greeting visitors and vendors entering through Main Office front door

Secondary Responsibilities:

• Maintain inventory of office supplies
• Maintain general organization and cleanliness of common spaces in Main Office
• Follow company procedures and directives
• Perform other related duties as required and assigned

This job description has been designed to indicate the general nature and level of work performed by Team Members within this classification. It is not comprehensive of all possible duties and responsibilities. 

*Possibility of part-time or full-time employment after contracted temporary engagement

Requirements

• Detail-minded and highly focused in order to demonstrate accuracy and thoroughness
• Demonstrated ability to manage confidential and sensitive information
• Flexibility to work in fast-paced environment with challenging and changing demands
• Able to actively listen and professionally, effectively communicate with internal team, vendors and visitors
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with office management software 
• Willing to learn internal project management software for project intakes, travel, and invoice tracking
• High School Diploma or equivalent required; additional qualifications in Office Administration are a plus