Adriana’s Insurance has been a leading force in the insurance industry for the last 30 years. We have broken barriers and created a brand that has been trusted by our customers for years. As a leading insurance brokerage in the state, we are now expanding our services and providing education to our community with the importance of Insurance. We are looking for forward thinking leaders who are self-motivated to join our team and help us be a part of a change.

We are seeking an experienced Accounts Payable Clerk to join our accounting team. The ideal candidate will have a strong background in corporate accounting and possess excellent knowledge of double-entry bookkeeping. The Accounts Payable Clerk will be responsible for managing all aspects of accounts payable, including processing invoices, reconciling statements, and ensuring timely payments. This role requires attention to detail, strong organizational skills, and the ability to work collaboratively with other departments.

Duties and Responsibilities:

● Process a high volume of invoices accurately and efficiently, ensuring correct classification and timely payments to vendors.

● Review invoices for accuracy, completeness, and compliance with company policies and procedures.

● Match invoices with purchase orders and receive documents to verify proper authorization and receipt of goods/services.

● Investigate and resolve discrepancies or issues related to invoices, purchase orders, and payments.

● Maintain vendor accounts, including reconciling statements and resolving discrepancies as needed.

● Communicate with vendors regarding invoice discrepancies, payment inquiries, and other accounts payable-related matters.

● Negotiate with vendors and provide recommendations for alternative solutions.

● Prepare and process payments via check, ACH, wire transfer, or other electronic payment methods.

● Assist with month-end closing activities, including reconciling accounts payable sub-ledger to the general ledger.

● Generate and analyze reports using Excel to track expenses, monitor aging invoices, and identify trends or areas for improvement.

● Collaborate with cross-functional teams to streamline processes and optimize efficiency.

● Stay informed about changes in accounts payable regulations, best practices, and technology solutions to enhance departmental effectiveness.

● Maintain W9 forms for all vendors

● Prepare, issue, and file 1099s

Qualifications:

● Bachelor's degree in Accounting, Finance, or related field preferred.

● Minimum of 3 years of experience in accounts payable or related finance roles.

● Strong proficiency in Microsoft Excel

● Experience with accounting software; Sage is a plus.

● Excellent attention to detail, organizational skills, and ability to prioritize tasks effectively.

● Strong analytical and problem-solving skills with a commitment to accuracy and dataintegrity.

● Excellent negotiation skills.

● Excellent communication and interpersonal skills, with the ability to collaborateeffectively with colleagues and external stakeholders.

● Ability to thrive in a fast-paced, deadline-driven environment and adapt to changingpriorities

Job Type: Full-time

Pay: $19.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Bachelor's (Preferred)

Experience:

• Accounts payable: 2 years (Preferred)

Language:

• Spanish (Preferred)

Ability to Relocate:

• Rancho Cucamonga, CA: Relocate before starting work (Required)

Work Location: In person