Summary

The Proposal Coordinator will work in conjunction with the Business Development (BD) team as well as professional and technical staff to execute proposal development and marketing materials.

Essential Duties and Responsibilities (including but not limited to):

• Review government databases to identify potential opportunities.
• Read, interpret, and analyze Request for Qualifications (RFQ)/Request for Proposal (RFP) requirements.
• Support invitation to bid (ITB) opportunities.
• Support the development of RFQs/RFPs by collecting and compiling information through final delivery. This includes but is not limited to formatting, editing, writing, corresponding with staff and clients, final production, and delivery.
• Coordinate with in-house staff and team members to obtain their timely proposal submissions.
• Support Proposal Manager(s) and/or other Proposal Coordinator(s) by researching information for proposal responses (e.g., metrics, dates, etc.).
• Maintain proposal and project information/attributes with a Customer Relationship Management (CRM) database.
• Prepare and coordinate past performance submissions and documents.
• Edit and review draft documents for conformance to solicitation requirements.
• Maintain, organize, and update all marketing resources and materials database (resumes, project pages, standard proposal sections, graphics, etc.).
• Dissect and catalog proposal information for future use.
• Work with the BD department to ensure the deployment of quality sales strategies and consistently apply the Ahtna brand.
• Other duties and responsibilities as assigned.

Supervisory Responsibilities

None

Minimum Qualifications

All levels:

• Associate degree in an applicable discipline.
• Work experience may substitute education on a 1:1 basis.
• Proficient knowledge of MS Office (Word, Excel, PowerPoint) and Adobe CS applications (InDesign, Illustrator, and Photoshop).
• Experience working in environmental, engineering, or construction-related field preferred.
• Graphic arts interests and/or experience.

• Ability to pass background checks by various Federal Agencies (e.g., DOD, DHS, FAA, etc.) to obtain security access.
• Must be a US Citizen.
• Valid Driver’s license with a clean driving record, able to drive company vehicles

Level - I

• Zero to one (1) or more years of work experience (proposals/marketing/writing experience preferred)

Level - II

• Three (3) or more years of work experience (proposals/marketing/writing experience preferred) with a minimum of one (1) year of experience as a Proposal Coordinator.

Level – III

• Five (5) or more years of work experience (proposals/marketing/writing experience preferred) with a minimum of four (4) years of experience as a Proposal Coordinator and/or Project Coordinator/Administrator in a similar industry (environmental, construction, professional services, etc.)

Preferred Qualifications

• 1-3 years of experience in a Marketing and/or Communications role.
• Experience using CRM systems.
• Bachelor’s degree in an applicable discipline.
• Experience responding to Department of Defense, federal, municipal, and tribal RFPs.
• Experience and knowledge of Alaska Native cultures.

Core Competencies

• Self-Motivated – Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative while remaining flexible, and also able to a team environment.

• Communication – Ability to communicate effectively with others using the spoken word as well as communicate in writing clearly and concisely. Ability to interact with staff at all levels of the company to complete tasks.
• Time Management – Ability to utilize the available time to organize and complete work within given deadlines. Capable of re-prioritizing efforts to meet dynamic workloads and schedule shifts.
• Organization – Ability to remain organized and energetic with the ability to manage multiple competing deadlines.
• Decision Making – Ability to make sound decisions and exercise good judgment while working under pressure.
• Goal Oriented – Ability to focus on a goal and obtain a pre-determined result.
• Detail Oriented – Must be detail-oriented with an emphasis on quality, accuracy, and content.

• Confidentiality – Ability to preserve confidential information.

Shareholder Preference

Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.

Physical Demands

Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception and the ability to adjust focus); walking; bending, pushing, pulling, and standing for up to 4 hours; occasional lifting of up to 25 pounds.

[Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.]

Work Environment

The work environment characteristics described in this job description are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Work performed in a professional office setting utilizing telephone, computer, and other office equipment. Moderate travel is required to shareholder communities, subsidiary offices, and other locations as needed.

Work Schedule: Monday - Friday, 8:00 am – 5:00 pm or as business needs dictate

Experience

• • Associate degree in an applicable discipline. o Work experience may substitute education on a 1:1 basis. • Proficient knowledge of MS Office and Adobe CS applications (InDesign, Illustrator, and Photoshop). • Experience working in environmental, engineering, or construction-related field preferred. • Graphic arts interests and/or experience. • Ability to pass background checks by various Federal Agencies (e.g., DOD, DHS, FAA, etc.) to obtain security access. • Must be a US Citizen.

Education

• Associates or better

Licenses & Certifications

• Driver's License

Skills

• MS Office

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)