Position Title: Finance Manager

Status: Part-Time, Non-Exempt

Reports to: Director of Operations and Executive Director

Summary: The Adams County Historical Society (ACHS), a nonprofit Museum, Archives, Education, and Event Center, is seeking a passionate new team member with a background in bookkeeping and business financial management.

The Essential Functions of the Position Include:

· Classifying and recording the detailed income and expenses of the organization in QuickBooks Online Plus, using data from Blackbaud Altru CRM software and external websites.

· Preparation of checks or digital payments for requests received by mail, e-mail, online portals, or other staff members.

· Maintaining accurate and current Accounts Receivable and Accounts Payable records.

· Processing bi-weekly payroll through QuickBooks Online Payroll Premium.

· Preparing and payment of various local and state tax filings not done by QuickBooks.

· Counting, Recording, and depositing cash and checks on a regular basis; maintaining cash reserves.

· Monthly reconciliation of numerous bank and credit card accounts.

· Generating detailed Profit and Loss and Budget VS Actual reports, monthly and quarterly, and presenting them to appropriate staff and Board members.

· Frequently corresponding with vendors, banks, insurance companies, and investment advisor.

· Maintaining employee records, tracking PTO, and assisting with payroll onboarding.

· Assisting with annual budget creation, and entry of budget into QuickBooks.

· Coordinating with outside auditors on the preparation of the annual audit and tax return.

· Assisting the Executive Director, Director of Operations, and other staff members with administrative tasks as needed.

Experience:

· A minimum of 3 years’ experience as a full charge bookkeeper utilizing QuickBooks Online, and proven cash handling responsibility.

· Nonprofit experience preferred. Knowledge of Blackbaud nonprofit software a plus.

· Ability to analyze and interpret financial data.

· Experience with processing payroll, including an understanding of Federal and Pennsylvania state and local requirements for nonprofits.

· Proficiency in Microsoft Office Suite, Gmail, and Google Drive.

· Comfortable with online banking, downloading data, and using the internet frequently.

· Strong familiarity with technology and ability to learn new software/hardware very helpful.

· Understanding of business insurance a plus.

· High degree of accuracy, attention to detail, and organization.

· Excellent written and verbal interpersonal and communication skills.

· Responsible and discreet with sensitive financial and donor information.

· Must have a vehicle available at least one day per week, for banking.

· A team player, willing to help in other areas of the organization if needed.

· Energy and enthusiasm for Gettysburg and Adams County history.

Terms of Employment:

· Part-time, approximately 28 hours a week with flexibility to add/reduce hours on a seasonal basis, remote work negotiable on occasion.

· Starting rate $20-$25/hour, depending on experience.

The employee must be able to perform the essential functions of the job with or without reasonable accommodation. It is the responsibility of the employee to inform the ACHS Director of Operations of any and all reasonable accommodation that will be required prior to hiring.

The candidate selected must pass a Pennsylvania background check as part of the hiring process.

This job description is not designed to contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. The Adams County Historical Society retains the right to add or change the duties of this position at any time with or without advance notice.

Equal Employment Opportunity

ACHS is committed to providing equal employment opportunities for all persons regardless of age, citizenship, color, disability, marital status, national origin, race, religion, sex, veteran status, genetic information, ancestry, and any other protected status. ACHS values and promotes diversity as a strategic advantage.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 24 – 30 per week

Experience level:

• 3 years

Schedule:

• Monday to Friday

Ability to Relocate:

• Gettysburg, PA 17325: Relocate before starting work (Required)

Work Location: In person