Title: Executive Assistant

Location: NYC

Remote/Hybrid/Onsite: ONSITE

Position Type: Contract, possible temp-to-perm

Duration: 6 months

Rate: $28.00 - $30.00/hr

RESPONSIBILITIES:

Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.

Serve as the primary point of contact for external stakeholders, media contacts, and other executives, maintaining professionalism and discretion in all interactions.

Assist in general office duties, such as answering phones, managing correspondence, and organizing files, while deferring significant decision-making to management.

Handle confidential and sensitive information with the utmost discretion, ensuring compliance with privacy regulations and company policies.

Demonstrate initiative and independence in managing tasks, proactively identifying opportunities to streamline processes and improve efficiency.

Learn quickly and adapt to new responsibilities and tasks, engaging in detailed tasks with accuracy and attention to detail.

Maintain flexibility in duties and availability, accommodating the dynamic needs of the executives and office environment.

Collaborate with internal teams and departments as needed to support business objectives and initiatives.

Utilize Concur for travel and expense management, ensuring accurate and timely processing of travel-related expenses.

Additional responsibilities may include supporting executives with external-facing brands, managing media interactions, and coordinating public appearances or events.

QUALIFICATIONS:

5-7 years of experience in an administrative support role, with prior experience supporting directors or other high-level executives.

Proficiency in supporting executives and administrative staff in general office duties, with a willingness to defer significant decision-making to management.

Demonstrated professionalism and business etiquette, with a high level of discretion due to exposure to confidential and sensitive information.

Ability to take initiative, work independently, and adhere to compliance standards.

Strong ability to learn quickly and manage multiple detailed tasks simultaneously.

Flexibility in duties and availability, with the capability to multitask and thrive in a fast-paced environment.

Preferred qualifications may include prior experience at a brokerage, specific college degree, or multilingual fluency.

MUST:

Extensive experience in coordinating heavy travel and interacting with executives who have external-facing brands, particularly in dealings with the media.

Proficiency with Concur for travel and expense management.

If you believe you're a suitable fit for this position, please apply directly with your most updated resume. Our organization values effective communication, although it's important to understand that we may not always be able to provide application updates to every candidate. If, following a review of your profile, we identify you as a potential match, a recruiter will contact you directly to discuss your candidacy

Job Types: Contract, Temporary

Pay: $29.00 per hour

Expected hours: 40 per week

Experience:

• Executive administrative support: 5 years (Preferred)
• Media relations: 2 years (Preferred)
• Concur: 2 years (Preferred)

Ability to Commute:

• New York, NY 10001 (Preferred)

Work Location: In person