The Payroll Manager is responsible for all areas relating to payroll processing and reporting. This position will be responsible for ensuring accurate and timely payment and compliance. The ideal candidate owns the payroll process end to end, is passionate about implementing and improving internal controls, and values building strong working relationships with key stakeholders. This is a “hands-on” role, based in our headquarter in San Mateo, CA.

The successful candidate will have an advanced background in ADP Systems. 

Key Responsibilities: 

• Process the semi-monthly US payroll including but not limited to retroactive payments, commissions, bonuses, new hires, terminations, and employee incentive stock program compliance using ADP Workforce Now. 
• Manage ADP Time & Attendance system. 
• Respond to employee inquiries concerning payroll, ensuring high customer satisfaction. 
• Maintain/enhance company payroll policies, procedures, and compliance guidance. 
• Perform monthly payroll close duties, including accruals and reconciliations. 
• Complete the year end requirements including processing of W-2’s, annual reconciliations, and submission of wage data to state and local governments. 
• Support Corporate Controller and Finance team with special projects and general accounting support.
• Being liason of International payroll monthly processing and outside payroll advisors 
• In charge of 401K audit and related payroll audit
• Manage monthly recon and accrual of PTO, Payroll tax and liability
• In charge of register of new states if new hire happens --
• Maintain the stock option administration system and book the transactions in ERP system.

What You Bring With You 

• Minimum 3 years of hands-on payroll experience. 
• Ability to identify payroll issues, discrepancies and opportunities and resolve issues in a timely manner. 
• Highly analytical with working knowledge of general payroll protocols, accounting principles and Federal and State regulations. 
• Advanced level experience with ADP Workforce Now, including Payroll, Reporting, Time & Attendance, and HRB. 
• Strong understanding of data workflows and root cause analysis. 
• Strong interpersonal and customer service skills. 
• Strong verbal and written communication skills. 
• Ability to multi-task and work under pressure. 
• Degree in Accounting, Finance, Business or equivalent; CPP accreditation highly desired. 

Company Overview

Kiteworks’ mission is to empower organizations to effectively manage risk in every send, share, receive, and save of sensitive content. To this end, we created a platform that delivers content governance, compliance, and protection to customers. The platform unifies, tracks, controls, and secures sensitive content moving within, into, and out of their organization, significantly improving risk management and ensuring regulatory compliance on all sensitive content communications

Perks and Benefits

• 100% paid Medical, Dental, Vision and Basic Life Insurance. Benefits begin on the first of the month after your date of hire!
• Flexible Savings Account (FSA)
• Generous paid time off (PTO) plus holidays, parental leave, and volunteer days off
• 401k match program
• Eligible donation match program
• Referral Bonuses
• Stock equity -- every employee is granted stock options when they walk in the door

Hiring Process

Please note that visa sponsorship is not available for this position.

Kiteworks is an equal-opportunity employer. We eagerly seek applicants of diverse backgrounds and hire without regard to race, color, gender identity, religion, national origin, ancestry, citizenship, physical abilities (or disability), age, sexual orientation, veteran status, or any other characteristic protected by law.

In compliance with applicable law, all persons hired will be required to verify identity and eligibility to work and to complete employment eligibility verification. Note: Our stewardship of the data of thousands of customers means that a criminal background check is required to join Kiteworks.

Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. Kiteworks does not accept unsolicited headhunter and agency resumes and will not pay fees to any third-party agency or company that does not have an active, signed agreement with Kiteworks.