ABC is Hiring an Administrative & Accounting Assistant Near Bedford, IL
ABC is currently looking for an experienced Office Administrator. This position will play an integral role in the customer service and organizational strength of our company. The Office Administrator will provide administrative support, greet and direct visitors and answer and respond to calls and emails. Qualified candidates will have impeccable verbal and written communication skills, a strong ability to multi-task and a friendly demeanor. PRIMARY DUTIES AND RESPONSIBILITIES: This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem from time to time:
Greet visitors and direct them to the appropriate personnel
Conduct clerical duties, including filing, answering phone calls, responding to emails and preparing documents
Scan and file information including, submits Vendor Invoices to Corresponding personnel, Submits approved
invoices to AP department
Perform accounting tasks, including Sales Orders and BOLs
Assist departmental employees in the retrieval of accounting documentation as needed, including providing
documentation requested
Complete special projects as assigned by Accounting Manager
Manages Dock Appointments -
Schedules appointment requests
Updates shared calendar with new appointments
Creates weekly template
Provide administrative support for operations team
High school diploma or equivalent required
1 years of related experience and/or training
Experience working in a professional office setting preferred
Ability to perform basic Excel functions such as entering data in spreadsheet tables and lists
Attention to detail required
Demonstrated ability to take initiative and ownership of tasks
Ability to operate multiline telephone system and greet visitors with professionalism