Project Administrator

The Project Administrator will oversee and assist a project team providing day-to-day administrative business operations support. These support roles will include payroll administration, purchasing and invoice processing, document control, badging and badging requirements, EEO compliance, cost accounting activities, DBE outreach/public outreach/compliance, and general project office management as may be needed.

Position requirements: Responsible for providing project, accounting and clerical support to field operations. Ensure that all aspects of a project are dully attended to and completed at the right time, regardless of challenges that may be encountered.

Responsibilities:

• Approving invoices by comparing to PO or Contract, verify budget, verify receipt, verify coding
• Prepare Lien Releases for payments to subcontractors or major suppliers
• Assist with the processing of Credit Applications
• Verify that 3rd Tier subcontractors and suppliers on Sworn Statements of Payables to Participants are listed correctly and have been paid.
• Historically Under-Utilized Business (HUB) reports
• Contract administration & processing
• Job Maintenance - set up new Jobs / Folders for Subs and Vendors per job
• Liaison between 3i & owner communication (project related)
• Plan, prepare and execute monthly meetings as requested for subcontractor base
• Take meeting minutes
• Keep records of all information related to project for documentation, clarification, and presentation to management
• Ensuring that office is equipment i.e... Copiers are stocked and fully functional, any issues are to be brought to immediate supervisor
• Ensuring that conference rooms, lobby, supply rooms, and breakroom are kept stocked; and maintained daily. Email Business Manager when supplies are needed.
• Maintaining and/or assisting with other document control duties as assigned

EDUCATION/CERTIFICATION:

High school graduate; Degree or equivalent preferred

REQUIRED KNOWLEDGE:

Knowledge of the construction industry and operations, construction, project experience

Knowledge of Pro Core Project Management System

Knowledge of related computer applications

Familiarity with basic bookkeeping procedures

EXPERIENCE REQUIRED:

One to five years of previous related experience required

Typing or keyboarding experience required

Knowledge of accounting industry software

SKILLS/ABILITIES:

Good computer skills; Microsoft Software programs - Microsoft Word, Excel, PowerPoint

Organized and attentive to detail and accuracy

Cooperative and willing to assist others

3i Contracting LLC, (subsidiaries and affiliates) is an equal employment opportunity (“EEO”) employer. All hiring and employment decisions are made without regard to a person’s race, sex, religion, national origin, disability, age, veteran status and any other status or characteristic covered by an applicable federal, state, or local EEO law.