Current employees: Please apply through the employee portal to be considered for this opportunity. Pay Range: $92,836.40 - $139,256.28 Annual Department: Department of County Management (DCM) Job Type: Regular Non-Represented Exemption Status: United States of America (Exempt) Closing Date (Open Until Filled if No Date Specified): May 05, 2024 The Opportunity: Overview This position directs, manages, coordinates and evaluates the financial and business services support functions for the Department of County Management (DCM) . The position is responsible for planning, program development, leadership, assignment & workflow coordination, supervision, training and evaluation of work performed by professional, administrative and technical staff. As a member of the senior management team, the position participates in development and implementation of department policies, strategic plans, continuity of operations and emergency management plans, employee training and development plans, and external audit reporting requirements and internal controls. All services provided at the County are performed with the intention of holding to our core values. At Multnomah County, we don’t just accept differences; we value it and support it to create a culture of dignity and respect and an environment of safety, trust, and belonging, for our employees. At Multnomah County we value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values. The DCM Business Services Manager will have the following responsibilities: Manage DCM Business Services Program Direct and manage Business Services Program activities and functions to support the Department of County Management. Responsible for planning, program development, policy formation, oversight, evaluation, implementation, and management of business services functions. Develop, plan and implement goals, objectives and priorities, and organize and coordinate delivery of services. Assign, supervise and evaluate the work of professional finance and administrative staff. Provide mentoring, coaching, employee development, and discipline; participate in performance planning and review; develop and approve training plans. Participate in recruitments of staff, maintain job descriptions, and make staffing assignments. Provide Financial Management and Business Services Direct and oversee the financial functions and services provided by DCM Business Services, including budgeting, accounts payable and receivable, timekeeping, travel & training, grant accounting, auditing and financial reporting, contracts and purchasing. Direct and coordinate the development and maintenance of the DCM Departmental Budget totaling $153 Million, with 252 employees. Direct and manage position control, budget amendments and modifications for position reclassifications, internal reorganizations and other budget changes required during the year. Direct and manage the preparation of the annual County Assessment Function Funding Account (CAFFA) Grant Application and associated accounting, financial, and grant reporting documents. Develop, implement and monitor internal financial controls for assigned areas of responsibility, in compliance with audit standards, and county financial policies. Direct and manage financial audits, reconciliations, and analysis to ensure compliance with financial and budget policies and procedures; develop analytics reports and procedures; identify corrective actions as necessary. Prepare GASB 54 fund analysis documents related to restricted revenues, and maintain DCM Master Fee Schedule. Manage and oversee annual audit and financial report of Tax Foreclosed Property Program revenues and expenditures for turnover of excess revenues to Tax Title Affordable Housing Program. Develop and prepare presentations and responses to the BCC or Board Staff on behalf of DCM. Direct & Manager DCM Procurement and Contracts Activities Direct procurement and contracts activities on behalf of DCM Divisions and operating programs. Participate at the management level in the development, evaluation and selection process for procurements and contracts. Represent DCM as a participant in Strategic Sourcing Council, strategic initiatives, and Countywide Purchasing Leadership team. Serve as liaison with DCM Programs to facilitate and coordinate procurement & contracts activities. Provide Management Assistance and Project Management Provide complex management assistance and support for DCM Leadership. Attend meetings related to budget, finance, purchasing, strategic initiatives and implementation of department or countywide initiatives or projects. Prepare and compile complex information and financial reports, provide analysis, interpretation and recommendations, develop implementation strategies related to county or department initiatives, and prepare presentations. Prepare, review and submit Agenda Placement documents on behalf of DCM for Budget Modifications and other business functions; compile information and presentation documents for meetings with the Board of County Commissioners and Board Staff; Serve as Liaison with DCM/ DCA HR HUB; oversee maintenance of DCM HR Org structure and trac:::king of Classification Studies and Position Reclassifications; Participate in DCM Continuity of Operations and Emergency Management planning; Participate with the executive leadership team, in the development and maintenance of Department Strategic Plans. Develop implementation strategies and action plans for areas of responsibility. Provide Project Management for a variety of projects with departmental impact. Oversee planning, development, and implementation of project charters, activities, communications, deliverables, goals and objectives; identify resource requirements and operational impacts. To Qualify We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. Minimum Qualifications/Transferable Skills: A Bachelor’s degree in Business Administration, Public Administration, Accounting, Finance or a related field; in lieu of a degree, we will consider equivalent years of professional related experience Three years of supervisory experience leading a team. Preferred Qualifications/Transferable Skills: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills. Experience in public finance, public administration, risk management, or financial analysis/management. Proven experience leading and managing financial teams. Knowledge of public budget and financial regulations, policies, reporting requirements, and project management and/or funding. Ability to establish and maintain effective working relationships with co-workers, managers, customers, and the general public. Experience with, and commitment to, advancing organizational equity goals. Excellent interpersonal communication that reflect cultural competence and humility *Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position. Screening and Evaluation The Application Packet: 1. A completed online application 2. A resume covering relevant experience and education. Please be sure your resume includes the following for each employer: name of employer, location, dates of employment, your title, a brief summary of your responsibilities 3. A Cover Letter that expands on your resume, addresses why you are interested in this position and demonstrates how your experience and skill set align with the minimum and preferred qualifications listed. Note: The application, resume and cover letter should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough, as these materials may be scored and determine your eligibility for an interview. The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows: Initial review of minimum qualifications: We may do an additional preferred review and/or send out additional supplemental questions to identify those highest qualified. Consideration of top candidates: We will consider qualified candidates in order of rank and score from the list of eligible candidates. This may include panel interview(s), a hiring interview, and/or additional testing to determine the best candidates for a position. Background check and reference checks: All finalists must pass reference checks and some departments may require a criminal records check. Additional Details This recruitment may be used to fill full-time, part-time, temporary, limited duration and on-call positions. Unclassified Position: This is an executive unclassified position. Unclassified employees serve at the pleasure of the Department Director and may be subject to discharge at any time. This salaried position is exempt from overtime under the Fair Labor Standards Act (FLSA). Equal Pay Law: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate's relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range. Multnomah County offers an exceptional benefits package, including employer-funded retirement savings; health and dental insurance at very low cost to full-time employees and their dependents; paid parental leave; wellness programs; a focus on work-life balance; and much more. Find more details on our benefits website. Hybrid Telework: This position is designated as “hybrid telework,” meaning you will be working both remotely (from home) and in person at an onsite location. The designation of Hybrid Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations. The onsite work location for this position is the Multnomah Building: 501 SE Hawthorne Blvd., Portland, OR 97214. Serving the Public, Even During Disasters Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page. Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees. We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals. Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply. Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711. Questions? Recruiter: Christine Atkinson Email: christine.atkinson@multco.us Phone: Application information may be used throughout the entire selection process. This process is subject to change without notice. Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. Job Profile: 9336 - Finance Manager Current Multnomah County employees must apply within Workday We're glad you are considering a career that gives back and supports the community. Working for Multnomah County means having the opportunity to make a real difference in the community, no matter what position you hold. We provide a wide array of essential services including health, community justice, roads, elections, libraries, jails, bridges, tax and assessment, marriage licenses, animal services, mental health and addiction services and more. Our organization’s top priority is to meet the many needs of our residents. Learn more about who we are, what we do, and why it matters. Veterans The Selection Process Jobs Home Interns