Description

The Mariposa Center for Bookkeeper/Billing Specialist works closely with the Executive Director. Good communication skills are imperative for the success of the organization. The Bookkeeper/Billing Specialist is expected to follow the leadership and direction of the Executive Director. 

Specific accounting/bookkeeping responsibilities:

• Manage day to day accounting and bookkeeping processes including but not limited to: A/P, A/R, payroll, journal entries, and bank reconciliation in accordance to GAAP and Mariposa Center for Safety protocol
• Prepare Journal Entries for prepaid expense, deferred revenue and payroll cash accounts
• Process and pay all invoices in a timely manner
• Receive and deposit all organizational revenue
• Perform annual 1099 reporting process for vendors
• Prepare monthly and quarterly financial reports, including standard financial reports, budget vs. actual reports and grant-specific financial reports
• Manage time tracking process for expenses billable to grants
• Coordinate with Executive Director and Auditors in preparation of year-end audit and IRS 990/State CT-12 filings
• Under the direction of the Executive Director develop an analysis of annual organization budget
• Support Executive Director and Program Directors in developing grant proposal budgets
• Maintain accounting procedures and policies and systems of internal controls to ensure the integrity of all financial systems
• Perform non-routine tasks requiring strong judgment and initiative
• Participate in Mariposa Center for Safety strategic planning, staff meetings, program evaluation and board meetings as directed
• Demonstrate high level of professionalism, integrity and ethics
• Able to function well in a stressful environment
• Proficient in Microsoft Office software MS Word, Excel, PowerPoint, Outlook etc., and Quickbooks
• Able to perform all duties and responsibilities in a timely and effective manner
• Must be a team player, must be able to follow directives and work well with the Executive Director

Requirements

Perform all duties as assigned

Physical requirements include the following:

· Requires standing, sitting, driving, and walking for prolonged periods of time

· Requires working under stress in emergency situations

· Requires occasional driving in adverse weather conditions

· Requires the ability to operate a computer keyboard and mouse

· Requires knowledge of computers and database systems

Mariposa Center for Safety expects all staff to:

· Adapt to change in the workplace and use change as an opportunity for innovation and creativity

· Take ownership of problems, brainstorm problem resolutions, and use sound judgement in selecting solutions to problems, and demonstrating consistent follow through

· Possess the job knowledge and skills to perform the fundamental job functions and assume greater responsibility over time regarding the scope of work

· Inspire and model collaborative teamwork; and 

· Demonstrate accommodation, politeness, helpfulness, trust building, appropriate boundaries, and flexibility in customer service

Working Conditions:

· Some remote work possible

· Must be willing to be in the office no fewer than 10 hours per week

· Hours of in office work are flexible

Minimum Qualifications: 

· 2 years’ experience in accounting, bookkeeping, or similar area

· Strong QuickBooks skills, including all normal accounting transactions, GL management, budgeting, and reporting

· Computer proficiency with strong Excel skills

· Experience going through a financial audit

· Ability to work independently and in a team environment

· Attention to detail, strong communication, and problem solving

Preferred Qualifications:

· Bachelor's degree in Accounting or similar field

· Experience working in nonprofit multi-fund accounting, including experience tracking and reporting financial data for multiple grant funders, preferably with federal grants

Salary and Benefits: 

· Salary is part-time, $20/hour for a maximum of 25 hours per week
· Benefits not included in this part-time position