JOB
POSITION SUMMARY: Under limited supervision, monitors, tracks, and makes payments for accounts payable. Performs a wide range of professional clerical accounting functions, auditing, and advisory services using standard and specialized methods and procedures in accordance with Generally Accepted Accounting Principles (GAAP) and County policies. Work involves preparing detailed financial statements, schedules and reports, reconciling and verifying accounts, and monitoring internal controls. Interprets and analyzes a wide variety of accounting data and financial reports and recommends action.
EXAMPLE OF DUTIES
ESSENTIAL JOB FUNCTIONS: Review all accounts payable submissions for accuracy and appropriate supporting documentation and process expenses for paymentAudits indigent defense transactionsMonitors and audits County fuel cards Audit invoices, indicate appropriate general ledger and vendor codes and enter invoice data Match accounts payable invoices with checks to ensure that checks correspond to invoice amountsVerify that documentation such as purchase orders, vouchers, receiving documents, invoices etc have the appropriate approvals and other necessary dataClassify, record, and summarize numerical and financial data in order to compile and keep financial records, using journals or ledgersEstablishes and maintains a variety of accounts, including posting receipts, disbursements and other accounting transactions to appropriate ledgers or journalsReconciles account ledgers and ensures that accounts balanceAudits expenditures to ensure claims are properly approved and comply with bid documents, contracts, grants, policies, and statutesRespond to open records requests as they relate to expendituresPrepares periodic financial reports reflecting receipts, disbursements, ledger balances and other accounting transactions. Collects, analyzes, and summarizes accounting information. Produces various spreadsheets and reportsPrepares audit reports and communicates with various county officialsAssists in establishing and monitoring a system of internal controls for county officesAnalyzes and reconciles various balance sheet accountsProcesses purchase orders, including date stamping all documents, issuing vendor numbers, scanning originals and copies of the documents, and entering data into the computerPrepare invoices, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation softwareWorks on special projects and other duties as required by researching, collecting and analyzing data of a financial and/or statistical natureAnswers the telephone as needed, provides information, and takes messagesOther duties as assignedRegular attendance and timeliness are required LIMITATIONS AND DISCLAIMER: The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
SUPPLEMENTAL INFORMATION
All Employees o Must be committed to achieving excellence in assigned duties, always in service of the county and communityo Must have ability to earn and keep the trust of fellow employees and the community at largeo Must be approachable and ready to help fellow employees and the general public ENVIRONMENTAL FACTORS: While performing the essential duties of this job, the employee is constantly required to work under time pressures to meet deadlines; the employee must frequently change tasks, perform multiple tasks simultaneously, and work closely with others as part of a team. The noise level in the work environment is usually moderate. PHYSICAL DEMAND REQUIREMENTS: Frequent sitting, standing, bending and walkingIncludes a small amount of light-lifting (30-40 lbs.) and carrying up light loads for distances of up to 120 ft.Continuous reading and communicating both on the telephone and in personContinuous use of the computer and keyboard