Position: Office Administrator

Supervisor: Sr. Coordinator, Human Resources

Location: Washington, DC (On-site)

Status: Full-time, Not Exempt from Overtime, Temporary (through December 31, 2024)

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ABOUT US:

The Sustainable Forestry Initiative® (SFI®) is a non-profit leader dedicated to advancing sustainability through forest-focused collaborations. A key driver of SFI’s success is its ability to engage diverse communities to deliver across its 4 pillars: Standards, Conservation, Community, Education.

ABOUT YOU:

The Office Administrator supports a variety of needs for the organization, including DC office operations, staff and committee meetings, and special projects. Reporting to the Coordinator of Sr. Human Resources, the Office Administrator will work with and support the members of the Operations team and other team members in the DC office.

ESSENTIAL JOB FUNCTIONS:

Support DC office operations (50%)

• Process daily incoming and outgoing mail and shipments
• Run errands and make deliveries around the office or to external parties
• Monitor office inventory and order supplies when needed
• Maintain an organized office environment, including a clean and organized kitchen, supply closet, copier room, IT closet, and meeting spaces
• Interface with the office building management and inform DC staff about building updates
• Manage floor conference room scheduling
• Answers the general phone line and routes messages to the appropriate internal party

Support staff and committee meetings, events, and special projects (50%)

• Help plan and execute office gatherings (all staff lunches, holiday parties, etc.)
• Provide day-of meeting support by anticipating and meeting participant needs, including set up/tear down of food and beverage
• Coordinate inventory shipping and receiving for staff attending external conferences
• Coordinate the reorganization and cleanout of in-office and garage storage spaces, ensuring efficient utilization of resources and easy access to materials and supplies. Assist with document digitization and file management, following the document retention policy
• Support special IT projects as needed

SUPERVISORY RESPONSIBILITIES:

This position will not have direct employee supervisory responsibilities.

PHYSICAL DEMANDS / TRAVEL REQUIREMENTS:

Physical requirements include the ability to work from a desk at a computer for prolonged periods of time; regular lifting/carrying of up to 25 pounds. Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. This position may require infrequent overnight travel within the US, up to 5% of time.

WORK LOCATION:

This is an in-person role and requires presence in the downtown Washington, DC office to complete essential job functions.

EDUCATION/EXPERIENCE REQUIREMENTS:

• At least 1 year of experience in an office setting
• Proficiency with Microsoft 365 (particularly Outlook, Word, Excel and PowerPoint)
• Proficiency with Zoom
• Previous experience with Salesforce a plus

QUALIFICATIONS/PERSONAL CHARACTERISTICS:

The ideal candidate will bring:

• Excellent organizational skills with attention to detail and the ability to effectively plan, analyze, and meet deadlines
• Excellent communications skill, including speaking, writing, and active listening
• Great customer service skill, including a personable and positive attitude
• A sound work ethic with the ability to act both independently and as part of a team
• Aptitude for technology and resourcefulness in seeking solutions
• Demonstrated ability to be a problem solver and a utility player
• Positive attitude and high energy, enjoyment working cooperatively in a team environment
• Keen attention to detail
• Direct experience in the forestry, natural resources, or education sectors preferred
• Spanish or French language skills a plus 

APPLY:

Applications DUE May 3, 2024. Early applications encouraged.

We strive to be a diverse and inclusive organization that strongly supports the growth and development of its people. As such, we realize that not every candidate will perfectly meet all the requirements outlined in this (or any) posting. If you believe you bring the “must have” experiences, skills, and qualifications, and are confident that you can learn the rest, we encourage you to go ahead and apply for a position with us.

The salary range for this position is $50,000 to $58,000; the successful candidate’s actual salary will be dependent upon a number of factors, including geography, education/training, experience, time-in-role, management qualifications (as applicable) and skillset.

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SFI is proud to provide our employees with a collaborative, dynamic, and rewarding professional experience, with a competitive compensation and benefits package and growth opportunities. We are committed to creating a diverse environment and being an equal opportunity employer. Our team represents a broad range of cultures, education, disciplines, and work and life experiences, and we strive to leverage these differences in our daily work. We will not discriminate against any employee or applicant on the basis of race, color, national origin, religion, age, gender, gender identity or expression, sexual orientation, disability, or any other protected characteristic. We believe in creating an empowered and supportive team that is committed to advancing sustainability through forest-focused collaborations.

Learn more about SFI Staff Culture, read our Diversity, Equity and Inclusion Policy, and review our Indigenous Relations Commitment.