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Snohomish Conservation District is Hiring a Grants and Contracts Coordinator Near Lake Stevens, WA
JOB ANNOUNCEMENT
Grants and Contracts Coordinator
Hiring Salary Range: $60,000 - $68,000 annually
Job Classification and Range: Grants and Contracts Lead, Range 8
Priority deadline: Initial review of applications will begin Monday, July 31. Applications accepted until the
position is filled.
Position Summary
The Snohomish Conservation District (the District) is hiring a second full-time Grants and Contracts Coordinator
to join our innovative and effective Business Operations Department. This position will collaborate closely with
the existing Grants and Contracts Coordinator to provide oversight and support for post-award grants and
contracts management, including procurement processes and financial operations. This is an outstanding
opportunity for an individual to bring their technical expertise and creativity to support a diverse funding
portfolio across all District programs. This position will report to the Chief Administrative Officer.
About the Snohomish Conservation District
One of 45 Conservation Districts in the State of Washington, the Snohomish Conservation District is a leader
among peers with robust programs encompassing agricultural resilience, habitat restoration, forestry, urban
stormwater, farm planning, youth education, community engagement and more. The District works with
farmers, residents, and landowners on a collaborative and voluntary basis throughout our service area that
includes Snohomish County and Camano Island. We take the mission of the District to heart - “work
cooperatively with others to promote and encourage conservation and responsible use of natural resources” -
as we implement successful and innovative projects.
Essential Tasks
These are intended only as illustrations of the various types of work performed. The omission of specific duties
does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
- In partnership with the Chief Administrative Officer, the two Grants and Contracts Coordinators administer
the District’s funding portfolio of 80 grant and contract awards through all stages, from application
development to closeout.
- Review funding awards to understand applicable rules and regulations. Conduct budget analysis to support
- Review expenditures to ensure compliance with District policies and award guidelines.
- Manage award information across multiple internal systems (our accounting system, Excel budget
- Provide oversight to all informal and formal procurement processes for service contracts, purchased
services, large scale supplies and materials purchases, and public works projects through all phases of the
procurement and contracting process, including pre-solicitation, solicitation/bid/RFP/RFQ process,
contract negotiation, monitoring during period of award including reporting and payments, and close-out.
- Coordinate subrecipient contracts, conducting subrecipient risk assessments and monitoring.
- Draft outgoing contracts or subawards and supporting documentation.
- Support funding application development by creating application budgets that comply with applicable
- Work collaboratively with the Business Operations team to review, prepare, process, and approve routine
- Review, analyze, and reconcile financial information and accounts. Prepare financial reporting and work
- Assist with audits by state, federal, and sponsor entities.
- Assist in continuous improvement of policies, procedures, and tools to increase efficiency and
Required knowledge, skills, and abilities
Five years of relevant professional experience. Applicants with skills in many but not all these tasks will be
considered as there is opportunity to tailor this position to the strengths of the applicant.
- Experience managing funds awarded from Federal and state sources.
- Experience with formal procurement, including solicitation, award negotiation and management, and
- Ability to interpret budget and financial issues, federal, state, and local government laws and regulations,
and funder- and award-specific requirements regarding grant, contract, and procurement administration,
and provide clear information and guidance to District staff and project partners.
- Strong aptitude for and skill with digital technology, including quickly learning new programs. Key
macros, and VBA; Smartsheet; Microsoft and Google Workspace tools; Adobe Acrobat; and cloud-based
software (e.g. Springbrook Express, grants.gov, EAGL, PRISM)
- Exceptional attention to detail and high accuracy.
- Ability to be self-directed, take initiative and ownership, and develop solutions quickly and effectively.
- Ability to manage competing priorities and workflow to meet deadlines, and to be comfortable shifting
- Ability to thrive in a distributed team, collaborating effectively with staff working remotely to accomplish
- Willingness and ability to share knowledge and help build capacity of other staff through sharing of
knowledge, training, and coaching.
Preferred Knowledge, Skills, and Abilities Experience overseeing local government procurement and the ability to serve as the internal Subject
- Experience undergoing Federal single audits.
- Relevant certifications (e.g. grant management, procurement, project management).
- A professional knowledge of policies and practices of conservation districts.
- Knowledge of regulations related to local government financial management, including BARS and SAO
reporting, audits, and best management practices. Understanding of cash-based accounting, grant
accounting, accounting systems/databases, and financial analysis and reporting.
This position works exclusively in an office environment. This position requires the ability to:
- Operate a computer almost constantly throughout a standard workday.
- Sit or stand for long periods of time in a standard workday
- Use finger dexterity and fine manipulation
- Hear and speak to exchange information in person, on the telephone, and via video conference
- Occasionally work beyond an 8:00 am – 5:00 pm schedule or on the weekend.
- Hold a valid, unrestricted Washington State driver’s license (or ability to acquire upon hire).
The District offers a comprehensive benefits package which includes:
- Medical, including vision, insurance coverage through Washington State PEBB. The District matches
- Dental insurance coverage through Washington State PEBB for full-time employees. The District
- A monthly contribution to a health reimbursement arrangement (HRA) plan through Voluntary
coverage.
- Life Insurance through Washington State Health Care Authority (WSHCA), with coverage paid by the
- Long Term Care coverage through the WA Cares Fund, with premiums paid by the District.
- Long Term Disability through WSHCA.
- Additional voluntary supplemental insurance opportunities are also available.
- Annual (vacation) leave accrued at a beginning rate of 8 hours per month, 8 hours of paid sick leave
- Employer-contributed retirement program through the State of Washington Employees’ Retirement
- All employees are covered by standard State and Federal programs, including WA Paid Family Medical
- Terms of compensation and benefits are set by the Board of Supervisors and may be amended at any
time.
Work Location
The position will be based out of our Lake Stevens office. After onboarding, there may be the option to work
remotely. Some essential functions of this position require in-office or on-site work at specific times.
Application Instructions
To apply for this position, please submit the following materials via our website at
https://snohomishcd.org/employment:
- Cover letter stating why you are interested in this position
- CV or resume detailing your related experience
Candidates who advance in the hiring process may be requested to provide additional materials (such as a
sample Excel workbook) or complete skills assessments.
If you have questions about applying or need accommodation during the application process, contact Sarah
Jones at hr@snohomishcd.org or (360) 722-2679.
Applications will be reviewed beginning Monday, July 31. Position open until filled.
We strive to work in partnership with all, to provide equitable and accessible programming on a
nondiscriminatory basis, and to continually improve how we do so. All programs and services of the Snohomish
Conservation District are offered on a nondiscriminatory basis, without regard to race, color, religion, sex
(including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic
information.
Job Summary
Full Time
Business Services
$67k-89k (estimate)
07/21/2023
05/05/2024
snohomishcd.org
LAKE STEVENS, WA
1,000 - 3,000
1861
Private
CAMALLE ALLEN
$500M - $1B
Business Services
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