• Administrative Specialist*
• Summary : * To assist in the daily office responsibilities and to provide administrative support to department management.
• Essential Duties and Responsibilities : *
• Answers incoming calls in a courteous and professional manner.
• Takes accurate messages.
• Directs calls to the appropriate department or person.
• Assists with booking travel for Variable Operations teammates as needed
• Assists with processing expense reports for Variable Operations teammates in a timely manner and following company policies
• Assists with processing invoices and billing back to appropriate departments as needed
• Prepares correspondence, reports, and other documents as assigned
• Prepares for meetings with both internal teammates and vendor partners, including setting up conference rooms, Booking video conferencing and ordering catering
• Prepares all meeting logistics for 5 regional conferences each year (attendees range form 80-150 people) - this includes securing meeting space, travel, catering, teammate registrations, etc.
• Performs filing
• Keeps itineraries and schedules
• Operates office machines
• Maintains demo product listings and assists with assigning products to new employees
• Assists in the production and distribution of Variable Operations collateral materials
• Maintains Customer Satisfaction at or above Company standards
• Maintains an organized, clean and safe work area
• Participates in required training
• Records all hours worked accurately in company timekeeping system
• Follows Safeguards rules and regulations.
• Demonstrates the Company’s Core Values
• Complies with Company policies and procedures
• Observes all Federal, State, Local and Company safety rules and regulations in the performance of duties.
• Other duties as assigned
• Qualifications : *

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with medical conditions to perform the essential functions.

Desired Education : *

Bachelor Degree

Desired Work Experience : *

Up to 3 years

Education / Experience : *

Previous administrative or office experience desired. Excellent communication and organizational skills are required.

Certificates and Licenses : *

Valid Driver’s License

Computer Skills : *

Advanced skills in Microsoft Office products.

Ability to learn and utilize web based applications.

Communication Skills : *

Ability to understand and follow instructions.

Ability to communicate effectively with customers and company

personnel.

Attendance Expectations : *

The position requires regular and predictable attendance. Scheduled shifts may include evening hours, weekends, and holidays.

• Physical Demands : *
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit;

use hands to finger, handle, and feel.

Environment Demands : *

Duties are performed primarily at a desk in an office environment. Work includes frequent clerical and administrative assignments and interaction with office and company personnel.

Verbal and Writing Ability : *

Ability to read and comprehend instructions, correspondence, and memos.

Math Ability : *

Ability to add, subtract, multiply and divide.

Reasoning Ability : *

Ability to apply common sense understanding to carry out instructions. Ability to deal with standardized situations.

Core Values : *

To perform the job successfully, an individual should demonstrate the following Core Values :

Servant Leadership

Servant Leaders consciously put the needs of others before their own, because to serve people is to value them.

Teamwork through Trust & Respect

Diversity is strength, and when we trust and respect one another we can work as a team to achieve at a high level.

Integrity

Being honest and transparent with people, in an effort to do the right thing within the letter and spirit of the law, drives every action we take and every decision we make.

Commitment to Customer Enthusiasm

Every day we recommit ourselves to the customer experience, and we are empowered to exceed the expectations of our customers.

Passion for Winning

Tradition of winning is based on the idea of striving to be the best, not the biggest, and is therefore defined by how we treat our people.

Accountability at All Levels

Taking ownership of our actions and our decisions allows us to grow as individuals, and support each other as a team.

Commitment to Continuous Improvement

Every day we soften our hearts as well as our egos, in order to seek out and improve upon areas of opportunity within ourselves and our team.

This job description in no way states or implies that these are the only duties and responsibilities to be performed by this employee.

The employee will be required to follow any other instructions and to perform any other duties and responsibilities upon the request of a supervisor.

This job description is subject to revision at the discretion of the company.

Qualified candidates please email resume to

Job Type : Full-time

Pay : $40,000.00 - $65,000.00 per year

Experience :

Administrative : 3 years (Required)

Ability to Relocate :

Charlotte, NC 28278 : Relocate before starting work (Required)

Last updated : 2024-05-12