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Document Control Specialist
Apply
$56k-76k (estimate)
Full Time 1 Week Ago
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GSE Workforce Solutions is Hiring a Document Control Specialist Near Lake Mary, FL

Job Description

Job Description

Document Control Coordinator on a long-term contract basis in the Lake Mary, FL geographical location starting ASAP!

  • Pay: 20hr-22hr DOE 8-5 M-F onsiteĀ 
  • Must have an excellent working knowledge of Microsoft Office, Word, Excel, PowerPoint, Adobe PDF, and SharePoint.
  • Must be able to work in a Team Environment, have an excellent attitude, and work ethic, be a good communicator, and enjoy working in a team environment.

Summary
The Document Control Coordinator is responsible for multiple areas of information management which include, but are not limited to, compilation and maintenance of records, in the various business software systems. Facilitation of information exchanges between the company and internal/external customers. Aid personnel within the document control discipline, in the day-to-day activities of information management. Contribute to a variety of process improvement functions for the office.
Essential Duties & Responsibilities

  • Generate Document transmittals and issue/distribute documents and inspection notices for Client review/approval.
  • Assist all Quality Control Groups with Quality Control, customer, and vendor document control activities.
  • Monitor the flow of documents and inspection notices "to and from" different disciplines, highlight areas of concern to the immediate supervisor, and resolve the issues immediately.
  • Organize document filing and retrieval following Quality Control procedures.
  • Generate required reports on a defined schedule or as and when required.
  • Monitor and track 3rd party inspection invoices, POs, and budgets.
  • Monitor and track quality department manhours.
  • Assist with the generation of Calibration Certificate Document Packages for all projects assist, as necessary in generating/revising the HRSG quality record packages.
  • Help users with any questions related to the use of the document management software.
  • Help users with converting documents to PDF formats.
  • Inform the Supervisor/Management of the Project Document submission status.
  • Coordinate the transfer of Quality Control technical documents.
  • Monitor the comments management, Quality Control, and vendor Document Control activities.
  • Improve the visibility of documentation submitted and processed on time following project schedules.
  • Track and issue inspection notifications according to project schedules.
  • Ensure document transmittals are acknowledged on time.
  • Ensure all project correspondence is filed correctly.

.
Education and/or Experience:

1-3 years related experience and/or training; or equivalent combination of education and experience with engineering, design and/or construction companies. Familiar with power generation or industrial processes concerning document transmission and recording.

Computer Skills: Very good knowledge of databases, project management, spreadsheets, and word processing software, and electronic mail. Proficiency in Microsoft Office (Word, Excel , PowerPoint, Outlook) software and Document Management software SharePoint .

Job Summary

JOB TYPE

Full Time

SALARY

$56k-76k (estimate)

POST DATE

05/05/2024

EXPIRATION DATE

05/18/2024

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The following is the career advancement route for Document Control Specialist positions, which can be used as a reference in future career path planning. As a Document Control Specialist, it can be promoted into senior positions as a Document Control Analyst III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Document Control Specialist. You can explore the career advancement for a Document Control Specialist below and select your interested title to get hiring information.

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If you are interested in becoming a Document Control Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Document Control Specialist for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Document Control Specialist job description and responsibilities

Document control specialists store, manage and track records and documents for government agencies and engineering firms.

03/11/2022: Appleton, WI

A document control specialist makes sure their organization follows document retention policies and retrieves those documents upon request.

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Document control specialists must also manage the computer software used to manage the organization’s documents.

04/09/2022: Carson City, NV

Document Control Specialists are also responsible for scheduling, labeling, filing, pulling, distributing, and recovering documents.

03/27/2022: Bakersfield, CA

Provide business support through the analysis and coordination of document control and change control for design, processes and documents.

03/23/2022: Monterey, CA

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Document Control Specialist jobs

An outstanding document control specialist checks the promptness and approval of documents, and ensure their timely turn over.

01/27/2022: Harrisburg, PA

A document controller specialist who never opens the documents to check them only does half of the job.

01/19/2022: Gastonia, NC

Obtain a strong experience as a document controller.

03/22/2022: Benton Harbor, MI

Must be willing to perform repetitious tasks such as updating forms, filing logs, copying and scanning documents.

01/20/2022: Reading, PA

Document control specialists will need to have a deep understanding of all the latest regulations and how to meet their requirements.

04/05/2022: Buffalo, NY

Step 3: View the best colleges and universities for Document Control Specialist.

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