LOCATION/UNIT: Facilities & Operations

TITLE/SALARY GRADE: Office Assistant 2, SG-9/Keyboarding (NY HELPS)

DURATION: Permanent

SALARY: $41,399/annual (NOTE: current salary or reconstructed salary for state employees in accordance with NYS Audit and Control.)

POSITION DESCRIPTION: Serve as office receptionist for visitors; answer telephone and radio calls and disseminates information to various staff within the department via phone, radio, and e-mail.

• Provide secretarial support for the director and professional staff in the Division of Sustainable Facilities & Operations; type, proofread and edit departmental correspondence, reports, memoranda, forms, and department communications.
• Sort and distribute departmental mail; coordinate and maintain department files; maintain office supply inventory and coordinate scheduled maintenance of office equipment.
• Coordinate staff travel and process travel expenses.
• Maintain and update Facilities & Operations budget account balance for state and research accounts.
• Maintain daily time and attendance records and produce bi-annual reports for department supervisors.
• Supervise support staff and/or work-study students assigned to the office.

QUALIFICATIONS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

Non-competitive (NY HELPS):
One year of clerical experience The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute.

OR Competitive (NON-NY HELPS):

Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.
Reassignment Requirement: You must hold the same title at SUNY ESF.
Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

OPERATIONAL NEEDS: 7:30 am - 3:30 pm or 8:00 am - 4:00 pm. - Monday thru Friday

Additional Information:

In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY-ESF; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY-ESF University Police at 315-470-6667 or by accessing the following web site: https://www.esf.edu/safety/annual-security-reports.php

SUNY ESF is a Smoke and Tobacco Free campus and is dedicated to providing a healthy and safe environment for the entire campus. For more information you can visit our Tobacco and Smoke Free Policy at https://www.esf.edu/employees/policies/policy-smoking.php

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

SUNY ESF is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.