5/6 School Head Secretary

Central Woodlands 5/6

Reports To: Building Principal

Pay Grade: Grade 5, step 1 – starting at $18.32 per hour

Schedule: 8 hours per day / 40 hours per week / 42-week position

Job Summary: To contribute to the efficient operation of the school and to create and maintain good public relations with students, parents, community and staff by providing administrative support. Also function as liaison between building staff and principal.

Preferred Qualifications:

• Associates or Bachelor’s degree
• Excellent organizational and customer service skills
• Previous secretarial experience
• Knowledge of Microsoft Word, Excel and PowerPoint
• Knowledge of Google Suite products
• Knowledge of PowerSchool products

Essential Job Functions:

• Efficient and effective oral and written communication skills
• Utilize technology to efficiently perform duties
• Work independently with little to no supervision
• Maintain files, correspondence, and other communication
• Ability to become CPR certified
• Maintain budget and purchase order records
• Greet and assist students, staff and families as needed in a positive manner
• Coordinate general office functions including but not limited to: announcements, telephones, newsletters, calendars, mail distribution, office/classroom/health supplies, etc.
• Assist with maintenance of inventories, reports, logs, etc.
• Verify daily teacher and substitute teacher attendance records through the use of the substitute management system
• Administer prescribed medication and first aid to students and maintain accurate logs/inventory
• Notify parents of student injuries and prepare incident/accident reports
• Assist during parent/teacher conferences as needed
• Support building administrators as needed
• Prepare and maintain appropriate payroll records biweekly
• Maintain staff and student confidentiality
• Consistent and reliable attendance
• Perform other duties as assigned

Work Environment:

The noise level in the work environment is usually moderate to loud. Work will be performed primarily indoors but may need to be outdoors infrequently.

Physical Requirements:

While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, jump, crouch, or crawl, talk, hear (in a quiet or noisy environment). The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust/focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Mental Functions:
While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile and negotiate.

Evaluation:
In accordance with the Administrative Support Staff Agreement.

Terms of Employment:

The employee shall remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the District.

The Forest Hills Public School District does not discriminate on the basis of race, color, national origin, religion, age, sex (including pregnancy, gender identity, or sexual orientation), marital status, disability, genetic information, or any other legally prohibited basis in its employment decisions or the provision of services.