Description

Colorado Academy (CA) is seeking an Administrative Assistant for the Operations Department to provide clerical and administrative support for all functional areas within the department. This is a full-time, 12-month position reporting to the Director of Operations. 

DUTIES AND RESPONSIBILITIES:

• Provide full clerical support to the Director of Operations including maintaining a calendar and scheduling appointments as needed.
• Screen and route correspondence and telephone calls from administrators, employees, parents and vendors; handling routine issues independently, referring to an appropriate operations staff member or prioritizing for the director’s attention.
• Review payroll records for the operations department and summarize time as required by the Business Office to properly process payroll.
• Code vendor invoices and other billing records for payment. Process credit card for the Business Office.
• Assign or sub out and track work orders from receipt to completion.
• Process facility use requests from EMS and via email as necessary.
• Monitor the two-way radio system for operations and administrative communications.
• Maintain master key record keeping.
• Schedule equipment inspections and testing.
• Provide clerical support for the managers of the operations department including, transportation, maintenance, custodial, grounds and fleet.
• Track Operations and Plant budgets. Discuss overages and expenditure requests with Director.
• Schedule sub-contractors for repair work as needed.
• Maintain a variety of records and files.
• Order supplies, equipment and furniture as directed.
• Other duties as assigned.

Requirements

• Knowledge of current office practices, procedures and equipment
• Good written and verbal communication skills
• Familiar and comfortable with technology: including Google Workspace, Excel, email, database and form management 
• Being a highly motivated team player with professional attitude is necessary.

The pay range for this position is $28.00 - $31.00 per hour.

Medical, Dental, Vision and Life Insurance benefit programs are available, as is a 403(b) retirement plan. Vacation, Sick time, and Paid Holidays upon hire. Eligibility for all benefit programs is defined by the applicable plan document.

Applicants are invited to visit the Colorado Academy website (www.coloradoacademy.org) to learn more about the program and the school.

Colorado Academy does not discriminate or allow unlawful harassment in any of its programs, procedures or practices on the basis of age, color, disability, national or ethnic origin, ancestry, political affiliation, race, religion or creed, gender, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity or expression, military service, marital status or other protected classifications defined by applicable law. The policy applies in all aspects of employment with the Academy.