Description

 Summary 

This position is primarily responsible for providing administrative support for the Legal department and the Treasury department.

Roles and Responsibilities

Payment Management (Treasury Department) 

· Responsible for daily checks of Accounts Payable in SAP (Zinvoice_Release) for payment processing

· Ensure that third parties’ set-up is correct in Masterdata and highlight any issues to Compliance team 

· Monitor timely payable invoice approval by Operations and follow up as appropriate

· Responsible for set up and monitoring of all necessary reporting requirements of all bank accounts

· Manage all payment related inquiries with LPA’s banks

· Provide required information on all OFAC and compliance requests to beneficiaries and banks 

· Supervise all Account Receivable and Account Payable payment confirmations 

· Handle daily application of incoming payments related to Trade Finance instruments (Discounting, LCs, etc.)

· Track incoming demurrage payments and communication with demurrage department

· Ensure compliance with LITASCO Group companies procedures and regulations 

Compliance Coverage (Legal Department)

· Create and maintain appropriate compliance procedures and registers.

· Working with the wider Compliance group and implement compliance policies and procedures for all LITASCO Group companies and offices.

· Ensure that all LITASCO/ LUKOIL necessary approvals have been obtained and applicable procedures followed in relation with the above responsibilities.

· Provide compliance assistance to other support functions of the LITASCO Group, including but not limited to:

-Finance

-Accounting and Taxes,

-Human Resources and lT

-Projects and Business development.

Requirements

Required Education and Experience

· Associates degree 

· Minimum of one (1) year of experience in an administrative assistant position

Knowledge, Skills, and Abilities

· Ability to understand, comply with, and embody departmental policies, procedures, and organizational relationships.

· High proficiency in Microsoft Office Suite, i.e. Excel (databases, spreadsheets), Outlook (Calendar, email organization), Word (letters, memoranda).

· Good knowledge of systems or ability to learn new systems such as Concur, and SAP HR.

· High proficiency in handling confidential and sensitive information with discretion and working to ensure confidentiality is respected throughout the organization.

· Accuracy and a high degree of attention to detail, with strong organization and documentation skills applied to maintaining physical and electronic filing systems.

· Ability to follow complex instructions, make decisions, and take necessary actions where precedents may not be established.

· Strong written and oral communication skills, as well as active listening skills.

· Strong analytical skills in a dynamic, data-driven environment.

· Strong interpersonal skills in a professional office environment, and ability to work well with others in a team setting.

· Ability to use diplomacy, discretion, and judgment in giving out information.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.

Position Type / Expected Hours of Work

This is a 1099 position. Normal days are Monday through Friday with part-time hours (20 hours per week).