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Description
Full-time/Salaried Position
Starting salary based on experience: $46k - $54k
DEPARTMENT SUMMARY:
POSITION SUMMARY:
Assists in the smooth and efficient operation of the Executive Office by providing administrative support and assistance to the President and CEO; serving as a liaison between the President & CEO, key executives, staff, Board and public; coordinating key Board support logistics; maintaining confidentiality of all sensitive information and materials.
ESSENTIAL JOB FUNCTIONS:
SCOPE OF RESPONSIBILITY: Exercises good judgment, courtesy, tact and the proper protocol when working with Board members, management, staff, volunteers, interns, and the public. Represents Holt and the Executive Department in a professional and personable manner. Recommends improvements to the President and CEO office morale issues, employee recognition and overall professional appearance of the office. Must be able to prepare executive level correspondence and presentation materials and reports, including those of a sensitive and confidential nature, for the President and CEO and Board with minimal supervision. This includes the drafting of responses to letters and inquiries on behalf of the President and CEO, the Board and Board Emeritus, with minimal supervision. Completes special projects that require assessment, tracking, recommendations and follow-through. .
INTERPERSONAL COMMUNICATION: Coordinates schedules for meetings with Board members, leadership, staff and the public as needed. Responds to questions and concerns asked by Board, staff, and the public as deemed appropriate. Communicates and interacts comfortably with Board that has strong Christian values and commitments. Relates respect and sensitivity to individuals of other cultures.
IMPACT OF RESULTS: President and CEO’s time is conserved and maximized. Work is completed efficiently and effectively. Information given is accurate, clear and concise. The Board of Director’s consistently receive timely communication and information necessary to the function in setting and monitoring Board policy and desired outcomes. Executive Department and the Board are represented in a professional and efficient manner. Failure to fulfill the responsibilities of this job could result in: inefficient use of the President and CEO’s time thus inhibiting the growth of the organization; compromise confidentiality leading to possible legal action against the agency; poor public image of Holt’s which might diminish Holt influence in caring out its mission; and ineffective Board governance resulting in a failure to develop sound policies and direction for Holt’s future.
REPORTS DIRECTLY TO: President & CEO
Requirements
SUCCESS FACTORS:
KNOWLEDGE AND EXPERIENCE: Requires at least 5 years’ administrative office experience, preferably as an assistant to an executive or department director. Must be able to prepare executive level correspondence and presentation materials and reports, including those of a sensitive and confidential nature, for the President and CEO and Board with minimal supervision. This includes the drafting of responses to letters and inquiries on behalf of the President and CEO, the Board, and Board Emeritus. Thorough knowledge of English, spelling, punctuation, and arithmetic; proficiency in word processing and other computer related skills; as well as excellent organizational, written and interpersonal communication skills are required. Must have ability to attain thorough knowledge of Holt, including its history, current operations, and programs in order to represent Holt and articulate this knowledge to Board Members, staff and the public.
INFORMATION PROCESSING: Uses Microsoft Suite, Adobe, and/or other appropriate tools to compose, format and edit correspondence, reports, newsletters, presentations and board meeting minutes. Receives and responds to inquiries, verbal and written, or refers to appropriate person for response. Researches and analyzes information for reports and inquiries; coordinates the President and CEO’s schedule with Leadership Group, Board, staff and general public as needed. Arranges travel itineraries for the President and CEO. Organizes and maintains filing system.
Full Time
Social & Legal Services
$154k-223k (estimate)
05/10/2024
07/09/2024
holtinternational.org
EUGENE, OR
100 - 200
1956
PHILLIP LITTLETON
$10M - $50M
Social & Legal Services
Holt is a world leader in providing services leading to permanent loving families for children around the world. Holt supports a continuum of services to ensure appropriate family care for children separated or at risk of separating from their families. Key permanency planning services include child and family assessment, education and orientation, referral, placement and follow-up to ensure a child is in the most appropriate and nurturing family or family environment. Moved by faith and a firm belief that all children deserve permanent, loving homes, Harry and Bertha Holt began their lifelong ...
mission in 1955. Overcoming legal and cultural barriers, they sought families for children orphaned by the Korean War. With this act of love, two farmers from rural Oregon revolutionized international adoption. Today, Holt International strives to uphold their vision: to find loving homes for children regardless of race, religion, ethnicity or gender.
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