Position Type:
Appendix F - Extra Duty/Non-Coaching
Date Posted:
4/23/2024
Location:
Elgin High School
Date Available:
08/01/2024
Closing Date:
Until FilledThis is an appendix F position.
Position / Title: Assistant Athletic Director

Bargaining Unit: NAC

Department/Location: HS Extra Duty

Calendar Days: N/A

Reports To: Building Athletic/Activities Director

JD Revision Date: 12/11/2023

Supervises: N/a

Function / Position Summary
To build and maintain a high-quality Athletics Program, focusing on student-centered activities, building involvement, and promoting school spirit across the school. Responsible for assisting the Athletic Director in the delivery of the overall student athletics program. Additionally he/she is responsible for but not limited to areas of event supervision, staff development, equipment inventory, facility and contest management, and web/media relations. Frequent night and weekend work required.

Job Duties / Responsibilities

• Responsible for securing personnel for activity event supervision.
• Meet with staff to provide instruction and expectations for supervision responsibilities prior to first contests.
• Log all faculty supervision information on designated spreadsheet and submit to Athletic Director for proper processing.
• Assist with maintaining records of student athletic participation.
• Assist with facility and contest scheduling.
• Assist with updating athlete lists and information on the 8-to-18 website.
• Maintains 8-to-18 website.
• Set up workers and officials, get them signed in and signed out.
• Assist with sports registration.
• Supervise - attend all events agreed upon with the Athletic Director, acting as the official High School representative. Monitor and address crowd behavior as applicable.
• Assist with the operation of UEC, IHSA, and other events as determined with the Athletic Director.
• Attend UEC pre- and post-season meetings for sports in which your school is the conference representative.
• Assist in organizing awards nights, target meetings, tournaments, and preparation and changes in team schedules.
• Collaborate with middle schools on scheduling games, transportation, and officials for middle school athletic contests/tournaments.
• Pay officials.
• Be familiar and prepared with emergency and safety procedures (severe weather, fire, etc.)
• Make sure all equipment is secured at the end of the event.
• Other duties as assigned.
• Communicate effectively with parents, students, administrators, teacher colleagues, and community leaders.
• Demonstrate prompt and regular attendance.
• Create an environment appropriate for the physical, social, and emotional development of students.
• Cultivate a positive, harassment free culture which motivates students through the use of effective communication and constructive feedback.

Education

• Bachelor's Degree in Education preferred
• Appropriate Professional Educator's License (PEL) preferred
• High School Diploma required
• Related coursework and/or previous related experience required

Experience / Knowledge

• Ability to communicate clearly and concisely, both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback, and to conduct conferences as needed with parents, students, administrators, or other teachers.
• Strong communication, public relations, and interpersonal skills.
• Ability to effectively present information and respond to questions, inquiries, and/or complaints.
• Display courtesy, tact, and respect when dealing with others.
• Maintain appropriate confidentiality.
• Establish and maintain effective working relationships; demonstrate a commitment to teamwork.
• Ability and willingness to learn and refresh job skills through professional development in order to meet the changing needs of this position.
• Ability to react well under pressure, handle and balance multiple demands at one time, work with frequent unscheduled interruptions, and perform duties and tasks at expected levels of professionalism.
• Spanish language skills preferred.

Physical Demands

• Requires physical exertion to manually move, lift, or carry heavy materials or equipment.
• Must work in noisy and crowded environments.

Terms of Employment

• This is an Appendix F stipend position in accordance to the school year calendar.
• For Non-ETA Coaches: this position is for this year only.
• Terms of employment will be determined in collaboration with the athletic/activity director.

Attachment(s):

• assistant athletic director.pdf