General Statement of Duties

The Office of Administration and General Counsel is seeking a proactive and detail-oriented individual with a passion for providing exceptional administrative and legal assistance, as well as confidential support to the vice president and general counsel. As the executive assistant/paralegal, you will play a pivotal role in supporting the legal operations of our organization. Your responsibilities will include conducting legal research, managing various legal documents and correspondence, organizing contracts and agreements, and serving as the point of contact for the office. Additionally, you will assist in administrative functions, budget management, and contribute to strategic planning initiatives. Your ability to maintain confidentiality, prioritize tasks, and demonstrate cultural sensitivity will be crucial for success in this role.

Salem State University values and appreciates diversity in all its forms and endeavors to create a space that reflects the campus community population which it serves. Our students come to Salem State University from 38 states and 48 countries and reflect the demographics of the greater Boston community in which we live. We are passionate about providing an experience for them and our fellow staff and faculty, where everyone can feel supported while they explore, learn, and celebrate their identities, similarities, and differences. We invite you to become a member of our community.

Duties and Responsibilities

Qualifications

Required Qualifications:

• Bachelor’s degree or four years experience working in a support and/or paralegal role.
• Experience working with little or no supervision and using independent and sound judgment in keeping with established university policies and procedures.
• Experience working with confidential materials and ability to maintain the confidentiality of the of the General Counsel's Office.
• Knowledge and command of the English language and ability to communicate effectively in written and oral form.

Preferred Qualifications:

• Ability to reason and exercise independent and sound judgment.
• Skill in using electronic and computerized equipment.
• Ability to plan, organize, and work efficiently, accurately, and independently.
• Ability to handle numerous and complex assignments simultaneously in an effective and efficient manner.
• Ability to gather and obtain information by examining records, documents, and reports
• Ability to deal tactfully with others.

Working Conditions:

This is a hybrid position with on-campus, in-person responsibilities which will require in-person attendance up to three times a week.

Office activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and interaction with computer equipment; occasional bending, reaching, lifting, pushing and pulling up to 5-10 pounds.

Salem State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employees with disabilities. For accommodation information or requests please email eo-hr@salemstate.edu.

Application Instructions:

Please apply online and attach resume and cover letter. Please include a short (no more than 3 pages) writing sample on a topic of your choice. Resume review will begin on May 20, 2024.

Employment is contingent upon a completed background and CORI check satisfactory to the university.

This position is not eligible for H1B visa sponsorship.

EEO Statement: Salem State University is an equal opportunity/affirmative action employer. Persons of color, women and persons with disabilities are strongly urged to apply.

Please Note: If there is no application deadline associated with a position, it may be removed at any time and additional applications will not be accepted.