Hi Tech Honeycomb, Inc

Executive Assistant, Part Time

This is an on-site position

Department: Administration

Reports To: CEO

FLSA: Non-Exempt

Executive Assistant Job Description

• Support the CEO primarily as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
• Provide administrative and office support for the CEO
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the CEO is involved with
• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the CEO's time by reading, researching, collecting and analyzing information as needed, in advance.
• Complete adhoc projects as assigned – such as personal events and/or family needs.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage CEO’s travel logistics and activities, including accommodations, transportation, and meals
• Maintain professionalism and strict confidentiality with all materials
• Performs additional duties as assigned which may include other departments of the company

Required skills and qualifications

• Four or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and assist in other departments as needed and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees

We offer benefits that include:

• Medical HMO
• Dental
• Vision/VSP
• Life Insurance
• 401k with company match.