Description/Job Summary

Where You Will Work:

Sigma Science, Inc. (Sigma) is a New Mexico-based, small business that provides comprehensive engineering and technology services to federal and commercial clients. We solve our client's most demanding challenges by hiring best-in-class leaders and employees, and partnering with trusted companies, industry leaders, and universities. Since 1996, we have delivered technical expertise and innovative solutions to complex problems across the national security enterprise, with a focus on the nuclear industry. The key to our success is our people. Join our dynamic team as we provide industry recognized experts in a wide variety of technical fields including nuclear surety & safety, information technology & cybersecurity, mission assurance, nuclear security & non-proliferation, and environmental management.

Administrative assistant support to Y-12 APMO Federal and contract staff by executing responsibilities associated with organization, scheduling, and inner/inter office coordination to allow senior staff to focus on more advanced responsibilities.

What You Will Do:

• Perform coordination and management and other Executive Assistant duties for the APMO Director and Deputy Director.
• Prepare outgoing correspondence for APMO personnel. Dispatch incoming correspondence and assign action items as necessary.
• Prepare travel authorizations and travel vouchers for APMO civil servants.
• Prepare badging requests and clearance requests for APMO civil servants and support contractors.
• Arrange for office logistics including telephones, computers and office moves for civil servants and support contractors.
• Perform APMO records management duties, ensuring official records are maintained in designated records systems.
• Maintain agendas and action item tracking for various senior APMO meetings under the direction of the APMO Director and Deputy Director.
• Work within a hybrid position where it is required to work onsite 3-4 days per week, while teleworking the remaining days (currently working 9/80 schedule, every other Friday off)
• Converse and work with all levels of high level/executive personnel to include but is limited to: presidents, vice presidents, chairmans secretaries, administrators, etc.

What You Will Need (Minimum Job Requirements):

• A minimum of high school diploma or GED, and over 3 years of administrative assistance experience.
• At least one administrative assistant under this assignment shall possess or have the ability to obtain a DOE/NNSA "Q" Clearance.

EEO/AAP Statement:

Sigma Science Inc. (Sigma) is an equal opportunity/equal access/affirmative action employer that strives to develop and maintain a diverse workforce. Whatever your intersection of identities, you are welcome at Sigma. We are committed to inclusivity and promoting an equitable environment that values and respects the uniqueness of all members of our organization