Compliance Officer Job Description

Location: Daytona Beach, FL, 32114

Skills Required:

• Regulatory compliance
• IRS and Florida Housing tax credit loan programs
• Compliance audits
• Management and Occupancy Reviews (MOR)
• Physical inspections per HUD and various Federal Housing program guidelines

Position Summary:

The Compliance Officer will be responsible for all aspects of monitoring and ensuring HDB compliance with regulatory and requirements of various federal and state housing programs. This role provides daily technical support and training to owners, management and site agents regarding the interpretation and application of rules and regulations governing the IRS and Florida Housing tax credit loan programs. Perform compliance audits, Management and Occupancy Reviews (MOR) and conducts physical inspections per HUD and various Federal Housing program guidelines.

Essential Job Functions:

An essential function is a duty or responsibility that is critical or a unique component of the job and is required:

• Reviews and interprets with oversight regulatory documents for various restrictive housing programs which includes multi-layered housing conventional loan and/or bond financed products, as well as federally regulated housing programs (i.e. Low Income Housing Tax Credit Program, HUD-Section 8 Project-based Programs.)
• Prepares for and performs compliance audits with supervision to monitor regulatory compliance with applicable program requirements by reviewing applications and tenant files and the screening and selection criteria, occupancy preference and standards, HUD’s Affirmative Fair Housing Marketing Plans, ADA, and fair housing requirements.
• Conducts physical inspection, with supervision, of various housing properties in accordance with physical inspection protocols and report any related observations.
• Conducts Tax Credits audits with supervision to monitor owner/agent compliance with the IRS regulations and the State Housing requirements.
• Provides technical assistance to management agents regarding the interpretation and application of rules and regulations governing the various housing programs.

Core Competencies:

The following personal attributes are considered essential requisites for effective performance of the holder of this position.

• Problem Solving Expertise: Identifying and defining problems/goals including scope and sequence of priorities for attainment; selecting and implementing alternative solution strategies; and supervising resources, constraints, and contingencies.
• Positive Thinking & Attitude: Maintains a positive work environment by creating job motivation, remaining enthusiastic about taking challenges, demonstrating an “I care” attitude, approaching others in a pleasant, happy, upbeat manner, and always finding the positive aspect of a negative situation; ability to resolve conflict in positive ways.
• Communicates Effectively: Presents ideas and influentially through various means; identifies/shares important information in a timely manner; appears knowledgeable and confident in communicating information.
• Work Ethic: Dependable and meets commitments by exhibiting willingness to put in extra hours or extra effort to get the job done; available and presentable for work on a consistent and timely basis.
• Organization: Develops plans to achieve objectives by identifying resources needed, time allocations, and anticipated obstacles; utilizes planning tools and methods for prioritizing, organizing and following through.

Education and Experience:

• Bachelor’s Degree from an accredited college or university with major course work in social work or a related field or
• Two (2) – four (4) years of experience in a related field.
• Any combination of experience and training would likely provide the required knowledge and abilities are qualifying.
• Florida Class “E” driver’s license and be insurable by HDB’s liability and fleet insurance carrier.
• A few years of experience preferred working in the Property Management Industry or Government Assisted Housing Programs.
• Proficiency in Microsoft Office, working knowledge of Outlook, proficiency in Internet functionality.
• Ability to inspect the properties by navigating the buildings, stairways and grounds.

Knowledge, Skills, and Abilities:

• KNOWLEDGE OF:
  • Computers and ability to operate PHA software.
  • Office procedures, methods, and equipment with particular reference to the receiving of and accounting for money.
  • Fundamental skills, techniques and practices required to coordinate economic and self-sufficiency services to children and adults.
  • Agency policies, procedures, HUD regulations.
  • Community resources to assist participants and the program.
• SKILLS:
  • Excellent written and oral communication.
  • Organized.
  • Information sharing and/or educator.
  • Emotional Intelligence.
• ABILITY TO:
  • Read, write and comprehend simple instructions, correspondence and memos in English.
  • Effectively present information in one-on-one and small group situations to customers, clients and other employees of the Authority.
  • Make rapid and accurate mathematic computations in adding, subtracting, multiplying and dividing in all units of measure, using whole numbers, common fractions and decimals.
  • Apply common sense understanding to carry out instruction furnished in written, oral or diagram form.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Stay in control and maintain calm composure with people while working with continually changing tasks in a deadline work environment.

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

• Office environment.
• Driving a vehicle to conduct work.
• Work Monday – Friday; some overtime and weekends may be required, hours to be determined.
• Hearing and speaking to exchange information in person or over the telephone.
• Seeing to read a variety of materials and to drive.
• Dexterity of hands and fingers to operate a computer keyboard.
• Sitting for extended periods of time.
• Operate mailing and other equipment.
• Contact with dissatisfied or verbally offensive individuals.
• Climb or balance; and stoop, kneel, crouch, or crawl.

Supervisory Responsibility:

None

Travel:

Travel may be required between Low-Income Public Housing communities within the City of Daytona Beach as well as extended working hours.

ADA Statement:

In compliance with the Americans with Disabilities Act, Housing Daytona Beach (HDB) will make reasonable accommodations to the known disability of a qualified applicant or employee to enable people with disabilities to enjoy equal employment opportunities, if it would not impose an “undue hardship” on the operation of the employer’s business.