Daytona Beach, FL, 32114

Position Summary:

The Project Coordinator plans, organizes and coordinates capital improvement and construction projects from conceptual initiation through construction closeout in accordance with PHA and HUD guidelines. Duties include: capital fund budgeting and work planning, cost-estimation, scheduling of construction, repair and modification projects as assigned, coordination of construction and development activities.

Essential Duties and Responsibilities:

• Assist with the Capital Fund budget and work planning process including Agency Annual and 5-Year Plans.
• Perform cost estimation, scheduling of construction for repair and modification projects as assigned (project schedules, cost analysis, permits, purchasing/bid time and construction, etc.)
• Coordinates capital and development construction activities (e.g. renovations, inspections, contractor and architect meeting, permitting activities, project close-outland calendars, mandated reports, etc.) for the purpose of ensuring that all phases of construction project are completed within specifications.
• Evaluates condition of existing locations for the purpose of determining construction and/or renovation requirements and ensuring compliance with plans, specifications and local codes and ordinance. Develops and coordinates preventative maintenance programs.
• Maintains a variety of manual and electronic files and /or records (e.g., material samples job related communications, etc.) for the purpose of providing up-to-date reference and complying with regulatory requirements and established guidelines.
• Monitors project activities (e.g. costs, time and materials, schedules, budgets, purchases, change orders, etc.) for the purpose of ensuring objectives are achieved within budget and time-frames and in compliance with established requirement.
• Prepares written materials (e.g. correspondence, memos, field reports, budgets, costs, bid invitations, calendars, schedules, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Recommends policies, procedures and/or actions on issues that relate to construction projects for the purpose of providing information and/or direction for making decisions on Agency controlled housing.
• Responds to inquiries (e.g. administrative staff, local inspectors, contractors, architects, the public, etc.) for the purpose of providing required information and/or referring to appropriate source.
• Reviews and variety of construction-related information for the purpose of ensuring completeness of records and insurance claims.
• Serves as an Agency representative in a variety of meeting (e.g. planning, community, vendor, etc.) for the purpose of conveying and receiving information related to assigned projects and activates.
• Reviews Certified payroll reports and conducts employee interviews for Davis Bacon and Section 3 participation.
• Assist with FEMA and other Insurance Losses information gathering, reporting and repairs.

Required Knowledge, Skills, and Abilities:

• Demonstrated knowledge of Microsoft Office Suite (Word, Excel, Publisher, PowerPoint) for data management and advanced knowledge of Word functions (including mail-merge).
• General office procedures, and the use of common office equipment.
• Must develop knowledge of HHA facilities and equipment such as printer, copier, postage and fax machines, and telephone system.
• Ability to establish and maintain cooperative working relationships with all those contacted in the course of work (including, but not limited to, fellow employees, community members, and tenants);
• To communicate effectively verbally and in writing; and to recognize and maintain confidentiality of personal information.
• Ability to organize and complete detailed work and solve practical problems in an office environment and to define problems, collect data, establish facts, and draw valid conclusions.
• Must develop knowledge of Yardi Voyager.