Job Description
Aquagenix is seeking a hard-working and dedicated Administrative Assistant with a great attitude and love of customer service. This position provides day-to-day administrative functions such as, but not limited to, handling basic office responsibilities, and receiving visitors. They will be accountable for the creation, development, and implementation of correspondence and programs in support of production, operating, and/or marketing functions within the branch location.
MAJOR DUTIES AND RESPONSIBILITES:
Demonstrate a positive safety culture by performing responsibilities in full compliance with all safety policies and procedures.
Execute all Company policies and procedures including project-level plans and programs.
Ensure work performance is within compliance with contractual, federal, state, and local legal requirements.
Demonstrate a sound understanding of the contract requirements and customer’s objectives.
Maintain all documents (electronic and hard copy) in a neat and orderly manner.
Answer incoming phone calls, as well as dispatch and document all contractual requirements related to inquiries.
Greeting and direct project office visitors.
Perform collecting, receiving, distributing, and sorting postage, packages, etc.
Perform assigned specialty tasks such as meeting invites, event coordination, travel arrangements, etc.
Responsible to maintain the office environment in a neat, orderly, and aesthetically pleasing manner.
Responsible for the inventory of materials and supplies.
Responsible for providing Office Manager with materials and supplies procurement needs in a timely manner.
Provide complete, accurate, and timely submission of all assigned data entry, monitoring, reporting, and filling tasks.
Maintain a strong customer service culture in all forms of communications.
Other duties will include scanning, copying, licensing, payroll, prevailing wage, pre-employment paperwork, maintaining electronic and paper files, greeting visitors, creating spreadsheets, and supporting managers, as needed.
Perform all other duties, as assigned.