Senior Administrative Support Specialist - Academic Affairs page is loaded Senior Administrative Support Specialist - Academic Affairs Apply locations Trinity University Campus time type Full time posted on Posted 19 Days Ago job requisition id JR100728 Job Family Group:Staff Department/Office:Associate Vice President for Curriculum and Faculty Development (Duane Coltharp) Time Type:Full time Compensation:$18.98-$23.73 Please note, starting salaries are based on factors including internal equity, relevant experience, and education.Exemption Status:United States of America (Non-Exempt) Job Description:Reporting to the Executive Coordinator for the Office of the Provost and Vice President for Academic Affairs, performs complex tasks and responsibilities in support of Academic Affairs and the units that report to Academic Affairs, including all departments and centers. Possesses skills to perform complex office work, assumes responsibility with limited supervision, displays initiative, maintains the confidentiality of information, makes appropriate decisions, and performs various administrative duties. Schedules and attends University Curriculum Council and Academic Faculty Assembly meetings, prepares agendas and meeting packets, maintains records, and assists with minutes.Assists in all phases of the editing and production of the Courses of Study Bulletin and the Faculty Handbook.Schedules and prepares for Promotion and Tenure Commission meetings to include the collection, coordination, and archiving of complex supporting documentation.Collects, maintains, and electronically files complex faculty transcripts and credentials, ensuring accuracy and completeness. Provides support to faculty hiring record-keeping.Supports the Faculty Development Committee by tracking and compiling faculty leave and summer stipend requests and communicating outcomes to applicants.Maintains accounting records, prepares monthly reports, reconciles purchase card transactions, and provides budget support.Uses initiative and independent judgment to relieve administrators of routine matters and decisions related to inquiries, division activities, problems, or complaints without consultation based on standard practices and procedures.Coordinates and aids in planning events and travel logistics, including relevant budgets. Coordinates, schedules, and provides follow-up for high-level meetings for the Division, including room reservations and catering.Serves as secondary point of contact for the Vice President suite and the primary point of contact for telephone calls. Greets visitors, takes messages, makes appointments, and provides information. Triages urgent matters with discretion and confidentiality. Performs complex administrative duties. Prepares and maintains confidential and/or complex materials, forms, and documents.ADDITIONAL DUTIESCooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience, and integrity to provide professional leadership during emergencies.Complies with all Trinity University policies and guidelines.Performs other duties as required.EDUCATIONRequired:High School Diploma or GED plus six years of the below-required experience ~OR~ Bachelors degree plus two years of the below-required experience.Preferred:Bachelors degree from an accredited institution.EXPERIENCERequired:Five years of experience providing high-level administrative support to a large, complex department/office, including calendar management, travel arrangements, project coordination, and material preparation. At the department's discretion, a Bachelors degree may substitute for four years of the required experience.Experience making decisions and providing administrative support for multiple priorities, scheduling of multifaceted meetings, retreats, and event planning.Proficiency in Microsoft Office Suite, Google Suite, and other commonly used software programs applicable to business operations.Preferred:Experience supporting a busy executive-level office with complex calendar management.Experience working in higher education.Advanced proficiency in Microsoft Office and Google Suite.KNOWLEDGE, SKILLS, AND ABILITIESIndependence of judgment, strong attention to detail, and excellent people skills.Exemplary communication skills, written and verbal.Demonstrated commitment to exemplary customer service.Creative problem-solving abilities.Comfort in using and learning technologies and software platforms.Demonstrate a process improvement mindset and an eye toward enhancing routine operations and services.Demonstrate excellent judgment and discretion when handling confidential information.Ability to learn new programs and web platforms quickly.Ability to work well under pressure, prioritize daily and long-term goals, multitask, and meet deadlines.Demonstrate good stewardship of University resources, both financial and human.Ability to deal effectively, respectfully, and politely with a diverse population.Appreciate and celebrate the value of a diverse and inclusive workplace.Desire to learn and grow as a professional.Understanding of University academic structuresAbout Us Trinity University aims to attract an efficient, dedicated staff whose talents will continue to grow the University as an exceptional place to study and work.Provide Your Resume Don't see a job opening of interest? Introduce Yourself!EEO Statement Trinity University will post non-exempt staff positions for at least 5 business days and exempt staff positions for at least 10 business days. Faculty positions will remain open until filled. Postings may be extended if a sufficient number of qualified applications has not been received. Trinity University reserves the right to close a posting if a suitable applicant pool has been received and to withdraw or close postings at any time during the posting period.Trinity University is an equal opportunity employer and as such provides equal opportunity for employment and advancement of all employees without regard to race, color, religion, sex, age, national origin, disability, military/veteran status, sexual orientation, gender identity, gender expression, or any status protected by Federal, State, or Local Laws.Equal Opportunity Employer Disability and VeteranTrinity prohibits harassment and discrimination based on protected status , includingsexual harassment and sexual misconduct. Any person may report discrimination, sexual harassment and sexual misconduct online or by contactingInterim Trinity's Title IX Coordinator, Nicole Monsibais . You may also report in person or by mail addressed to her at One Trinity Place, Northrup Hall 210, San Antonio, TX 78212.#J-18808-Ljbffr

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