Join our BSA Health System team as an Executive Assistant !

BSA Health System (BSA) is an extensive health system providing clinical excellence to the Texas Panhandle and the tri-state area. Acclaimed for its superior quality and customer service.

Our health system is part of a larger organization, Nashville-based Ardent Health Services. Ardent Health Services includes 30 hospitals and more than 200 sites of care.

POSITION SUMMARY

The Executive Assistant assists the Executive by performing administrative duties to provide continuity of service to staff, physicians, patients, and visitors.

• Maintain and update Executives calendar, schedule meetings
• Prepare agendas and meeting packets
• Coordinate catering
• Attend various meetings; record and transcribe minutes and perform appropriate follow-through
• Receive phone calls, assist if possible, take messages and refer calls as necessary using business telephone etiquette
• Compose correspondence for Executive
• Coordinate travel arrangements and detailed itineraries
• Heavy use of Microsoft Office (Word, Excel, Outlook, PowerPoint, and Teams)
• Troubleshoot basic IT issues
• Create spreadsheets and various other documents as needed
• Receive, review, and distribute incoming and outgoing mail on a daily basis

Experience Preferred

• Four to five years of job-related experience in an executive office with public and top management

Education/Training Preferred

• Two years of college, majoring in Secretarial Sciences or equivalent experience preferred
• Knowledge of office management letter format and composition, proper rules of grammar, spelling and punctuation
• Ability to type accurately at a minimum of 70 wpm
• Ability to proofread documents proficiently
• Competent use of standard office equipment, personal computers and software programs including Office programs (Word, Excel, Outlook, PowerPoint, and Teams)

Skills & Abilities Preferred

• Position requires fluency in English language to function in job environment appropriately
• Desire to exemplify the BSA culture, including the BSA Mission, Vision and BSA Way
• Good interpersonal and customer service skills as well as good public relations skills
• Good organizational, follow-through skills with exceptional attention to detail
• Excellent time management skills
• Ability to multi-task constantly and tolerate interruptions, ability to tolerate stressful situations
• Exercise discretion and maintain confidentiality
• Flexibility/teamwork
• Self-motivation, proactive in anticipating needs of executive
• Answer telephone in business professional manner and relay information in a pleasant and professional manner
• Use critical thinking skills to solve problems, prioritize, plan, and coordinate activities
• Ability to act as a gatekeeper and escalate relevant information to executives as needed

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