Working Conditions

Part Time

3 Days Per Week / Days may vary

8 hours a day- 24 hours a week

Little travel required

Ability to work in an assisted living environment

Purpose

Very organized individual and able to keep accurate records for staff, residents and family members. Maintain a positive and caring attitude and present a professional image at all times. To assist the Managing Partner in the daily operations of the facility.

Essential duties and responsibilities

1. Answer all incoming phone calls by the third ring
2. Daily bank deposits
3. Maintain office budget
4. Send out invoices/statements each month
5. Resident billing records
6. Handling daily in-coming/out-going mail
7. Order office supplies, gifts & upkeep of office equipment.
8. Coordinate new hire implementation and orientation process.
9. Maintain staff and resident files
10. Greet people as they enter into the building
11. Assistant to the Managin Partner
12. Accounts payable and receivable
13. Other duties as assigned by the Managing Partner

Non-Essential duties and responsibilities

1. Kitchen helper
2. Resident care giver
3. Occasional errands
4. Assist residents when needed
5. Ability to supervise in an emergency situation

Educational requirements

Associates degree (A.A.) or equivalent from two year college or technical school; two year related experience and/or training; or equivalent combination of education and experience.

Work Experience

Two years of administrative assistant experience preferred. Two years experience needed with MS office, Excel, Outlook, and Internet.

Language Skills

Ability to read and comprehend instructions, correspondence and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customer, staff, residents and their families. Must be able to speak, read and write Basic English skills.

Physical Demands

Lift up to 25 lbs. required to assist with occasional resident care needs

Additional Information

Must be able to work in a team player environment, multi-task, detail oriented person, organized and follow through skills.

*This job description portrays in general terms the duties and responsibilities of the position. It is in no way intended to limit managements flexibility to assign work responsibilities.