Title: Executive Assistant to Matt & Lisa Sonsini

Business Unit:Family Services 

Work Schedule:Full-Time 

Status:Full-Time 

FSLA Status:Exempt 

Work Location:TBD 

Date Submitted:May 1, 2024 

JOB SUMMARY 

RAVELLO IMPACT is a social impact, investment and creative collaborative formed by Matthew Sonsini and Lisa Sobrato Sonsini. that organizes the full spectrum of their philanthropic, investment, cultural and social endeavors into one family office. Both Principals have been leaders within The Sobrato Organization (TSO) for many years, as well as dedicated to the Sobrato family philanthropy. Lisa Sobrato Sonsini will continue spending 50% of her time with TSO as an owner and Board Chair for the Sobrato Philanthropies. Matthew Sonsini has left his CEO position at TSO to partner with Lisa on Ravello Impact, where he will be spending 100% of his time building the new organization. The first project underway is a social venture incubator on the UC Berkeley campus that seeks to catalyze the practical application of academic research to address the world most pressing challenges. Projects will be incubated on the Ravello Impact platform, but will ultimately receive separate staff support as they grow. The new Personal/Executive Assistant hybrid position offers an opportunity to support members of a nationally respected philanthropic family and contribute to their newly created Family Office and related endeavors.

RESPONSIBILITIES AND TASKS

The PA/EA position is focused on operations and financial administration support and management for both Principals and the Ravello Impact organization. This is primarily an internally focused position. Experience should reflect the highest level of relevant professional support skills and standards. The ideal candidate should be a detail-oriented, proactive problem-solver with strong organizational and communication skills and the ability to self-manage. There will be a wide variety of both personal and executive assistant needs that would require impeccability of execution in detail management, financial administration, and process improvement. The ability to shift gears multiple times throughout the day and extreme flexibility are also needed to achieve success in this role. 

With many systems already in place, the variety of responsibilities will include a strong focus on operations process creation and management, financial administration, event coordination, and meeting facilitation. Therefore, the candidate must be organized and able to grow within the job needs and direction, offering a top-tier administrative and tech skill set, including experience with Microsoft Office suite. PowerPoint expertise is a plus. 

Strong preference for a resident of the San Francisco, Bay Area, as they will be required to make periodic visits to San Francisco and Woodside. 

Ultimately, in addition to superior personal and professional standards, the candidate should be personable and possess a high EQ and IQ, common sense, and a love of service in the role. Their guiding professional commitment should be to increase value through operational excellence, which will, in turn, save time and increase productivity for both Principals.

Other Responsibilities as Assigned

QUALIFICATIONS (KNOW HOW) 

• Attention to detail – Details are professionally managed and dealt with; all matters are timely, effectively, and efficiently managed. Ensure that processes and procedures are consistent and accurate, and that work is thorough and completed to the highest standards. 

• Always keeping two steps ahead – Ability to proactively plan and sense the family’s needs and priorities through communication and observation. 

• Building strong relationships – Fostering trust and cooperation with family members, coworkers, vendors, and suppliers, and developing positive relationships that reflect well on the family. 

• Self-managing with a high sense of responsibility – Demonstration of ownership over tasks, including anticipation, follow-through, and follow-up. 

• Open to feedback – Will take both positive and constructive feedback and use it as a tool to grow. 

• Personable, respectful, and trustworthy, with a commitment to excellence in all execution 

• Superior time management and prioritization skills, with an ability to anticipate next steps 

• Detail- and solution-oriented in all administrative aspects 

• Tech savvy with proficient spreadsheet and calendaring abilities 

• Strong work ethic with flexibility and willingness to change schedule based on Principals’ needs (some after-hours and weekend requests are to be expected) 

• Clear and concise written and verbal communication skills 

• Loyalty, confidentiality, and discretion in business and personal support 

• Professional, patient, and proactive