I. Job Summary: This position is responsible for participating in the administration of
student affairs on the Louisiana Campus (LC). The position is under the supervision of
the Associate Dean for Student Affairs. The Director plans and oversees various
student events and activities including but not limited to accepted student’s day,
orientation, VIA wellness events on campus, monthly student departmental engagement
activities, and student organization events. The position oversees the student
organizations and assures the appropriate tracking/ distribution/depositing of student
organizational funds and their day-to-day financial transactions. The position also is
responsible for answering student questions about advising students in meeting
professional expectations of being a medical student; and administering other student
programs as needed. The position also assists the Associate Dean with larger events such
as white coat ceremony, match day, and graduation.

II. Job Duties:
1. Oversee student organizations and committees on the Louisiana Campus and inform
student leaders of policies for elections, outreach, and fundraisers, etc.
3. Oversee student organization funds using Quicken.
4. Oversee and Chairs the Via Wellness Program on the Louisiana campus.
5. Assure appropriate elections, procedures, and programs occur for Student
Organization Presidents, Class officers, and the Student Government Association
according to College Policy.
6. Oversee student organization leadership and faculty advisor training.
7. Provide professional development programming for VCOM students.
8. Assist the Associate Dean with Student Affairs with projects, initiatives, and additional
departmental responsibilities as assigned by the college.
9. Work with the Associate Dean for Student Affairs on accepted student background
checks.
10. Works with the Department of Admissions to plan and conduct accepted students’

day and other engagement and retention efforts.
11. Participates in recruitment events which target applicants that fit in the VCOM
mission.
12. Ensure students are provided with information regarding health services provided by
VCOM
13. Assures students are informed of on-campus and off-campus resources available
regarding Academic Counseling and Mental Health Counseling.

Job Title: Director for Student Affairs

Department: Student Affairs Date: April 2024

FLSA: Exempt Work Location: Louisiana Campus

Employee Category: Administrative Staff Work Schedule: M-F, 8a – 5p,
generally but alternated with some
evening and weekend events

Reports to: Associate Dean for Student
Affairs

Percent Employment: 100 %

Direct Reports: N/A

14. Assists the Associate Dean with the planning and conduct of the major student
affairs program including orientation, white coat ceremony, match day, and graduation.
15. Attends student events which may require some weekend and evening events.
16. Interfaces with VCOM faculty and administration, and outside vendors.
17. Assures to be familiar with and adhere to both the administrative and academic
practices, policies and procedures of the College as set forth in the Staff Handbook,
College Catalog, and College Policies Manual.
18. Submit an annual staff activity report and assure personal self-growth to develop
skills according to needed expertise, personal career goals, and institutional goals.
19. Update the Student Calendar of Events and work closely with the Associate Dean to
keep the calendar updated to balance with the academic schedules (not in conflict with
exams, major events, or too many events, etc.)
19. Assist the Director of Admissions with recruitment activities at times.
20. Perform other duties as assigned.

III. Required Qualifications:

Education: bachelor’s degree or above
Licensure or certification: n/a
Experience: Experience in a student affair or a related professional environment a plus
Other skills important to this position:
Strong organization skills
Ability to be flexible in work hours is a must –student events occur on weekends and
evenings and so hours must be flexible to trade day work hours for evenings at times.
A willingness to work with others
Ability to balance multiple projects at a time
Excellent interpersonal and communications skills
Strong team player
Commitment to company values and division goals.
Must have a valid driver’s license and access to an automobile
Must be eligible to be certified as a notary public
Computer proficiency in Word, Office Products, databases and social networking and
related products.

Preference may be given to candidates with an advanced degree in communications,
higher education, business or a related field or experience in higher education or a related
field.
The successful candidate will be subject to a criminal history background check.
Regular, reliable, or predictable attendance is an essential function of the job.

IV. Working Conditions and Efforts: The physical demands and work environment

characteristics described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.

Physical demands: While performing the duties of this job, the employee is frequently
required to sit; occasionally required to stand for periods of time; use hands and vision
for office equipment such as computers; communicate verbally and to listen to others;
moderate telephone usage. The employee must occasionally lift and/or move up to 50
pounds.
Work environment: Office environment. Outside travel required about 5-10% of time.
The noise level in the work environment is usually minimal to moderate.
This position is classified as an exempt position because it requires that the
candidate/employee exercise independent judgment and discretion regarding
matters of significance.
Employment with VCOM is “at-will”. This means employment is for an
indefinite period of time and it is subject to termination by the employee or by
VCOM, with or without cause, with or without notice, and at any time. Nothing
in this position description or any other policy of VCOM shall be interpreted to
be in conflict with or to eliminate or modify in any way, the “at-will” employment
status of VCOM employees.

V. VCOM core values: The employee is expected to adhere to all VCOM policies. As the
environment is a professional college, the VCOM faculty/staff are expected to dress and
behave in a professional manner at work. The VCOM faculty/staff are also expected to
as a VCOM employee to be a person who follows all laws and professional expectations
of an upstanding citizen of the community. VCOM expects all employees to maintain a
positive attitude in all working relationships with all VCOM departments, employees,
medical students, prospective medical students, interns and residents and to treat all
others engaged in the duties of the employment, with mutual respect.