Be Part of Us!

• United Auburn Indian Community (UAIC) is actively searching for an Elders

Center Program Coordinator.

• We are afederally recognized Native American tribe, dedicated to improving the

welfare of our Tribal Members, our employees, and the surrounding
communities.

• UAIC allows employees to be innovative and forward-thinking while working in

an environment that respects tradition.

• We provide 100% employer paid Medical, Dental, & Vision benefits for you and

eligible family.

• We contribute to your retirement account starting at 4%, whether or not you

contribute yourself.

• Work/life balance is valued by UAIC and provided to our employees - We

provide fifteen (15) paid holidays and four (4) weeks accrued PTO in your

first year.

• Complimentary, on-site lunch provided.

• The expected starting range for the positionis $26.50/hr.
• Please visit https://www.auburnrancheria.com/careers/ to apply

Position Summary

Under the direct supervision of the Elders Center Manager, the Program Coordinator

performs a variety of complex logistical, administrative, and tracking duties to support

the Community Services Elders Center. Functions and tasks include helping coordinate

and plan Elders Center programs, services, special events, and activities. The Program

Coordinator must routinely use tact, poise, and good judgment while communicating

with Tribal Elders and external contacts. The Program Coordinator is required to

exercise independent judgment and initiative in resolving issues to ensure compliance

with the organization’s policies and procedures.

Essential Functions

• Assists with a wide range of administrative, operational, and clerical duties.

• Tracks and compiles receipts for daily credit card reconciliations and monthly

administrative reports.

• Tracks a variety of lists and numbers with Excel and Salesforce daily.

• Sets up text communication messages to Elders using Textline and prepares

mass-mailers or deliveries.

• Provides event assistance and works with internal and external teams to set up,

tear down, and execute offsite and onsite events.

• Obtains photos from UAIC events as needed for the tribal newsletter and secures

necessary consents to publish the photos.

• Assists in the design and the organization of Elders Center newsletter content,

layout, colors, and photos.

• Assists in transporting Tribal Elders to appointments.

• Sets up and maintains confidential files.

• Creates event flyers, letters, and notices to be reviewed, edited, published and

mailed to Tribal Elders.

• Helps prepare for workshops and trainings, including reminder calls, conference

room scheduling, room setup, and preparing flyers.

• Assists callers quickly and efficiently by communicating general information

about Elders Center events and services.

• Composes letters, e-mails, and memos on behalf of the department, including

itineraries, reports, and other confidential materials.

Non-essential Functions

• Provides back-up for the Community Services Administrative Assistant.

• Performs other duties as assigned.

Knowledge, Skills, and Abilities

Knowledge

• Sharp organizational skills and knowledge of appropriate administrative and

clerical practices.

• Proficient in various computer software programs applied to specific tasks.

o Ability to create and maintain Excel spreadsheets.
o Ability to utilize and maintain MS Word templates; and
o Ability to manage multiple calendars in Microsoft Outlook.
o Ability to use Salesforce for various tracking needs and run reports.

• Knowledge of other MS Office applications, including Publisher, PowerPoint, and

Microsoft Teams.

• Ability to create flyers with Canva.

• Work closely with finance and accounting for receipt reconciliation.

Skills

• Well organized, and able to manage multiple projects simultaneously.

• Acute attention to detail.

• Proactive, forward thinking.

• Excellent time management skills with the ability to prioritize tasks and to set

and meet deadlines.

• Strong analytical and problem-solving skills.

Abilities

• Ability to work effectively despite frequent interruptions.

• Ability to handle and prioritize tasks and projects in a high-stress environment

while being flexible enough to change focus quickly when needed.

• Ability to anticipate potential problems and have a solution-oriented mindset.

• Attention to detail and ability to follow written and verbal directions.

• Ability to work effectively with others as a team, as well as ability to be an efficient

individual contributor who can work well independently.

• Ability to have a patient approach that builds trust with Tribal members.

• Ability to learn rapidly and apply specific rules and office policies/procedures.

• Ability to operate various office equipment.

• Ability to communicate tactfully and effectively, both verbally and in writing.

• Ability to communicate effectively and utilize critical thinking skills to determine

the service that meets the members’ needs and guides them in the right direction.

• Ability to work comfortably and professionally with a diverse community, staff,

and constituent group.

• Ability to consistently exercise independent judgment while communicating with

co-workers, Tribal members, and outside entities.

• Ability to take initiative in resolving issues to satisfy internal and external

customers’ needs and to stay compliant with UAIC policies & procedures.

• Ability to clear all necessary background checks.

Qualifications

Minimum requirements

• High school diploma or equivalent

• Three years of administrative experience in a fast-paced environment

• ServSafe Certificate or ability to obtain within two weeks of starting employment.

• Excellent computer literacy, specifically advanced knowledge of Microsoft Office,

including Word, Excel, Outlook, and Publisher

Preferred qualifications:

• Ability to generate analytical reports to measure program impact using Excel

and Salesforce.

• Associate or bachelor’s degree in related field.

Special Requirements

Must maintain STRICT CONFIDENTIALITY of all UAIC information received in trust and
confidence.

Please visit https://www.auburnrancheria.com/careers/ to apply