The City of Tomball is accepting applications for a Part-time Archivist. This position will perform professional archival and/or records management work involving the evaluation, inventory, and processing of local government records. Accesses and arranges documents of archival significance and responds to service requests for retrieval and use of such materials.

This position will require the candidate to sign a confidentiality agreement prior to employment.

Reports To Genealogy Librarian

Positions Supervised None

• • Two years of related work experience and a high school level education; or an equivalent combination of experience and education.
  • Preferred: Experience in conservation/preservation related functions for library, archival or special collection materials and/or background or degrees in History, Archives, Library Science, Education or other related fields.
  • Paid or volunteer experience in a library, museum, or historical society setting will be considered and should be detailed in the application.

  Processing Assistant's role within the big picture of the City's overall success:

  
  

  Performs professional archival and/or records management work involving the evaluation, inventory, and processing of city historical records. Accesses and arranges documents of archival significance and responds to service requests for retrieval and use of such materials.

  This position will require the candidate to sign a confidentiality agreement prior to employment.

  Processing Assistant functions include, but are not limited to the following:

  • Collect, index, and process incoming physical and digital materials according to established standards, policies and procedures. Includes accessioning, arrangement and description, processing, preservation, and preparation of finding aids.
  • Creates finding aids according to current national standards and best practices.
  • Responsible for all steps in the life cycle of a processing project, including surveying and developing the processing plan.
  • Reports statistics throughout the year; these statistics include data on linear feet processed and any other information pertinent for reporting purposes.
  • Identify problems associated with identification and proper handling of historical collection material, and flag for review by staff.
  • Prepare collections for preservation digitization.
  • Metadata entry projects such as material descriptions and add supplemental descriptions to existing digital collections.
  • Provide research and scanning support for request fulfillment.
  • Shelve and assist in stack maintenance; retrieve material for research purposes.
  • Maintain responsibility for the Archives in the absence of staff, by ensuring appropriate access to the collections in compliance with policies and applicable regulations and restrictions.

  Success Framework: The following list of knowledge, skills, and abilities have been identified by our team as building blocks towards efficiency and effectiveness in this role:

  
  
  • Experience processing electronic and paper-based records.
  • Experience producing finding aids.
  • Experience providing reference services.
  • Basic computer literacy; knowledge of MS Word and Excel and similar programs
  • Excellent attention to detail
  • Strong work ethic and organization skills
  • Ability to communicate effectively.
  • Ability to carefully handle fragile materials.
  • Ability to reach overhead, climb on stools/ladders, lift up to 40 lbs.
  • Ability to work independently and as part of a team.
  • Empowered to ask questions as needed.

The position requires working in an office environment where there are a few physical discomforts such as dirt and dust. The ability to lift boxes of 25 or more pounds may be necessary in the course of normal duties.