FBD Partnership, L.P. is the leading, global manufacturer of frozen beverage dispensers located in San Antonio, Texas. With a customer-first business philosophy and a team dedicated to the highest product quality, FBD develops and manages strong, long-term relationships with customers in the quick-service restaurant, convenience store, theater, and theme park industries. More information about the company can be found at https://www.fbdfrozen.com/

Summary:

The Administrative Assistant facilitates the efficient operation of the department by performing a variety of clerical and administrative tasks. This position executes activities and manages the communication needed to assist multiple leaders with meeting department objectives (Operations/Production/Manufacturing).

Essential Duties and Responsibilities: 

• Follow-up on tasks, maintain files, record meeting minutes, schedule meetings, calendar events, and manage conference rooms.
• Compile data, generate reports, prepare, and consolidate executive-level presentations for meetings, and update office documents as needed.
• Support leaders with processing and approval of timecards/records using the Human Resources Information System (HRIS).
• Draft correspondence and presentations with high quality using MS Office products.
• Answer and transfer calls and screen when necessary.
• Maintain and order office supplies when needed.
• Prepare for meetings with customers and outside vendors by preparing an agenda, organizing resources, arranging catering, and coordinating travel.
• Assist leaders with expense report completion, travel booking, meeting setup, and organizing office areas.
• Maintain department area and meeting rooms to ensure space is ready for visitors including coffee supplies and stocked refrigerators.
• Interact and liaise with employees from all departments to collect and provide information, listen to employee requests and follow-up regarding employee concerns.
• Attend various meetings to record meeting minutes, publish action items and follow up through completion.
• Coordinate holiday luncheons and other celebrations to support efforts to build a strong culture of engagement at FBD.
• Perform other duties as needed and assigned.

Minimum Qualifications - Education/Experience:

• Must have a High School Diploma. Bachelors’ degree highly desired.
• Must have a minimum of 4 years of experience as an Administrative Assistant. Experience in a manufacturing environment preferred.
• Must be able to maintain confidentiality.
• Highly proficient with Word, Excel, PowerPoint, and Outlook. (Must be able to build and format PowerPoint presentations to include but not limited to adding objects, tables, videos, and links from Excel.)
• Ability to work with a software system to manage information, enter data and review reports (e.g. Enterprise Resource Planning (ERP).
• Ability to communicate in a clear and concise manner, and have good listening skills.
• Fluent in English language with good grammar and writing skills; bilingual is a plus.
• Must possess basic math skills. Perform simple calculations with money, volume, length, and weight. 

Physical Demands:

• Required to sit, type, have eye/hand/foot coordination, walk, reach, grasp, lift and carry paperwork, occasionally stand, push, or pull.
• Ability to lift and/or move up to 20 pounds.
• This position works in a typical office; however, must travel back and forth through a manufacturing facility as needed.
• Clarity of vision including the ability to appropriately differentiate colors.
• Ability to hear, understand, and distinguish speech and other sounds.