Summary
NIST works with industry and science to advance innovation and improve quality of life. We're looking for an Administrative Office Assistant (OA) to join our team!
This announcement will close at 11:59 p.m. Eastern Time on the date the first 100 applications are received or 06/17/2024 , whichever comes first.
This job is open to

• Federal employees - Competitive service
  Current or former competitive service federal employees.

Clarification from the agency
Current DoC-only employees on a career or career-conditional appointment
Videos
Duties
The Building Energy & Environment Division enables cost-effective, energy-efficient, grid-integrated buildings that have healthy and comfortable indoor environments and reduced environmental impacts through advances in measurement science and standards development.
The individual selected for this position will provide direct administrative and financial management support to the Building Energy & Environment Division.
Major duties for this position include, but are not limited to:

• Administering time and attendance
• Preparing and arranging travel authorizations for international and/or domestic travel Receiving visitors and incoming calls
• Managing appointment calendars for Division staff Processing grants, contracts and Cooperative Agreements
• Providing meeting support by working collaboratively with staff
• Purchasing and procuring office supplies, equipment and services
• Preparing and reviewing documents, reports and correspondence for accuracyEstablishing and maintaining office filing systems
• Establishing and/or implementing new office procedures
• Other duties as assigned

Although not required, special consideration will be given to applicants who possess skill in prioritizing, tracking, completing multiple tasks, and have experience using Microsoft Office Suite and Adobe Acrobat Pro.
All applicants must be able to type at least 40 WPM.
Requirements
Conditions of Employment

• U.S. citizenship
• Males born after 12-31-59 must be registered for Selective Service
• Suitable for Federal employment
• Must meet time-in-grade/band requirements, as applicable
• Must be able to type at least 40 WPM.
• Bargaining Unit Position:No

Qualifications
Basic Requirements:
Applicants must have one year (52 weeks) of specialized experience equivalent to the GS-06 level (ZS-III at NIST). Specialized experience is defined as experience performing a broad range of office management assignments including serving as a timekeeper, preparing and managing travel requests, completing procurement and bankcard processing, coordinating meetings, and utilizing automated systems to complete reoccurring reports.
All applicants must also be able to type at least 40 WPM.
Experience refers to paid and unpaid experience, including volunteer work done. We will credit all qualifying volunteer experience in your application.
The qualification requirements in this vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook.
Applicant Reconsideration
Education
Qualifications are based upon meeting specialized experience only. Education cannot be used to qualify for this position.
Additional information
This position is covered under NIST's Alternative Personnel Management System (APMS). The APMS is a pay-for-performance system with excellent HR flexibilities to help NIST recruit and retain top talent. Find out more about the APMS here!

• We may share your application package with other selecting officials at NIST with opportunities like this one. Additional selections may be made through this vacancy.
• Click all links in this vacancy announcement to view additional information or instructions.
• You MUST select at least ONE ELIGIBILITY in order to be considered for this position.
• All documents submitted for this announcement must be legible in order to make qualification or eligibility determinations.
• A probationary period may be required.
• If the selection results in a temporary promotion, it can be extended not to exceed 5 years or made permanent without further competition.

Additional selections may be made through this vacancy.NIST strives to build a flexible and encouraging work environment to bring out the best in our employees. To help our employees balance responsibilities at home and at work, NIST offers a variety of work-life flexibilities such as:

• Telework
• Flexible work schedules
• Paid parental leave
• Paid vacation
• Sick leave
• Family-friendly leave
• Childcare subsidy program for qualifying families
• Child and elder-care resources
• On-site childcare center
• Lactation spaces
• Wellness programs
• Fitness center
• Employee assistance programs

• Benefits
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  Review our benefits
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
We will review your resume, optional cover letter and supporting documents to assess your qualifications for this position. Please be sure that your resume and supporting documents include detailed information to support your qualifications for this position. Failure to provide sufficient and/or legible evidence in your resume or supporting documents may result in a "not qualified" determination. You MUST also selected at least ONE eligibility (i.e., how you wish to be considered) in order to receive consideration for this position.
RATING
Applications will be assessed on the following competencies:

• Administration and Management
• Applies Technology to Tasks
• Attention to Detail
• Customer Service (Clerical/Technical)
• Planning and Evaluating

If the minimum qualifications and eligibility requirements are met, your application will be rated and ranked among others, based on your responses to the online questions regarding your experience, education, training, performance appraisals, or awards relevant to the duties of the position. Your rating may be lowered if your responses in the online questions are not supported by the education and/or experience described in your application. To preview the questionnaire, click here: https://apply.usastaffing.gov/ViewQuestionnaire/12441179
REFERRAL
If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview. You will be referred depending upon your eligibility (i.e., Merit candidate, veterans preference, etc). Please review the Evaluation Process on how applicants are review and referred based upon how they wish to be considered for the position.
CTAP OR ICTAP ELIGIBILITY
If you are a displaced or surplus Federal employee eligible for the Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP), you must be determined eligible and rated as well-qualified to receive special selection priority. "Well Qualified" means that in addition to meeting the minimum qualification requirements and selective placement factor(s), if applicable, you must receive a score of 85 or higher. Please review the following site regarding required documents to support CTAP or ICTAP eligibility and additional information regarding this authority - CTAP/ICTAP Eligibility

• Benefits
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  Review our benefits
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  The documents required vary based on how you're applying (i.e., as a veteran or disabled veteran, current or former Federal employee, etc.). Please review the Required Documents for this position to find out if there are any documents required with your application. Failure to submit required documents, based upon how you apply, may result in loss of consideration due to an incomplete application package.
  A COMPLETE APPLICATION INCLUDES: 1) A resume, 2) vacancy question responses, and 3) submission of any required documents . Please note that if you do not provide all required information, as specified in this announcement, or if the documents submitted are illegible you may not be considered for this position (or may not receive the special consideration for which you may be eligible).
  RESUME: All applicants are required to submit a resume by either creating one in USAJOBS or uploading one of their own choosing. Cover letters are optional. To receive any credit for relevant experience, please list the month/year and number of hours worked for experience listed on your resume. We suggest you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please refer to the Resume Guidance on how to build an effective resume.
  REINSTATEMENT : If you are a former federal employee (separated from Federal service for at least 1 year) and wish to be non-competitively reinstated for a higher grade or full performance level than which you left federal employment, you MUST provide a copy of your separation SF-50 (the "position occupied" block on the SF-50 should show a "1" and your "tenure" block should show a "1" or "2") AND the last performance appraisal you received from your federal employment which shows at least a fully successful rating.
  If you are relying on your education to meet qualification requirements:
  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
  schools accredited by accrediting institutions recognized by the U.S. Department of Education.
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  Click 'Apply' and we'll walk you through a four-step process on how to attach a resume and any required documents. While working an application, you may review, edit, delete and update information. You must complete the online application process and submit any required documents by 11:59 p.m. Eastern Standard Time the closing date of the announcement unless an applicant cut off has been identified (see the SUMMARY section, as appropriate). If an applicant cut off has been indicated, the announcement will close by 11:59 p.m. Eastern Standard Time on the date the cut off number has been met.Once your application has been submitted, you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
  NEED HELP?
  - If experiencing any difficulties with the online application process (anything after you have clicked the 'Apply Online' button ): please contact the Agency Contact listed on this announcement between normal business hours (8:00 a.m. - 4:00 p.m. ET). If receiving any kind of error message, please be ready to provide a screenshot or at a minimum, the error message text and number. If necessary, we will provide you with a technical support number for further assistance.
  - If having trouble with USAJOBS (searching for jobs, account password/profile issues, or Resume Builder) : please visit the USAJOBS Resource Center. We regret that we are unable to support any issues with USAJOBS, as this service is not maintained by the NIST.
  - If experiencing a significant hardship which hinders your ability to apply on-line, please contact the Agency Contact listed on this announcement prior to the vacancy closing date and during normal business hours to discuss your situation.
  Agency contact information
  Evelyn Carter-Hopkins
  Email
  evelyn.carter-hopkins@nist.gov
  Address
  Building Energy and Environment Division
  100 Bureau Drive
  Gaithersburg, MD 20899
  US
  Next steps
  To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
  We will update applicant statuses when:
  
  • A qualification determination is made. If found not qualified/eligible, no additional updates will be provided.
  • Applications are referred to the selecting official.
  • A selection decision has been made.
  Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.
• Fair and Transparent
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents
The documents required vary based on how you're applying (i.e., as a veteran or disabled veteran, current or former Federal employee, etc.). Please review the Required Documents for this position to find out if there are any documents required with your application. Failure to submit required documents, based upon how you apply, may result in loss of consideration due to an incomplete application package.
A COMPLETE APPLICATION INCLUDES: 1) A resume, 2) vacancy question responses, and 3) submission of any required documents . Please note that if you do not provide all required information, as specified in this announcement, or if the documents submitted are illegible you may not be considered for this position (or may not receive the special consideration for which you may be eligible).
RESUME: All applicants are required to submit a resume by either creating one in USAJOBS or uploading one of their own choosing. Cover letters are optional. To receive any credit for relevant experience, please list the month/year and number of hours worked for experience listed on your resume. We suggest you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please refer to the Resume Guidance on how to build an effective resume.
REINSTATEMENT : If you are a former federal employee (separated from Federal service for at least 1 year) and wish to be non-competitively reinstated for a higher grade or full performance level than which you left federal employment, you MUST provide a copy of your separation SF-50 (the "position occupied" block on the SF-50 should show a "1" and your "tenure" block should show a "1" or "2") AND the last performance appraisal you received from your federal employment which shows at least a fully successful rating.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Click 'Apply' and we'll walk you through a four-step process on how to attach a resume and any required documents. While working an application, you may review, edit, delete and update information. You must complete the online application process and submit any required documents by 11:59 p.m. Eastern Standard Time the closing date of the announcement unless an applicant cut off has been identified (see the SUMMARY section, as appropriate). If an applicant cut off has been indicated, the announcement will close by 11:59 p.m. Eastern Standard Time on the date the cut off number has been met.Once your application has been submitted, you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
NEED HELP?
- If experiencing any difficulties with the online application process (anything after you have clicked the 'Apply Online' button ): please contact the Agency Contact listed on this announcement between normal business hours (8:00 a.m. - 4:00 p.m. ET). If receiving any kind of error message, please be ready to provide a screenshot or at a minimum, the error message text and number. If necessary, we will provide you with a technical support number for further assistance.
- If having trouble with USAJOBS (searching for jobs, account password/profile issues, or Resume Builder) : please visit the USAJOBS Resource Center. We regret that we are unable to support any issues with USAJOBS, as this service is not maintained by the NIST.
- If experiencing a significant hardship which hinders your ability to apply on-line, please contact the Agency Contact listed on this announcement prior to the vacancy closing date and during normal business hours to discuss your situation.
Agency contact information
Evelyn Carter-Hopkins
Email
evelyn.carter-hopkins@nist.gov
Address
Building Energy and Environment Division
100 Bureau Drive
Gaithersburg, MD 20899
US
Next steps
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
We will update applicant statuses when:

• A qualification determination is made. If found not qualified/eligible, no additional updates will be provided.
• Applications are referred to the selecting official.
• A selection decision has been made.

Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request