8 Administrative Coordinator Jobs in Gaithersburg, MD
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AMPCUS is Hiring an Administrative Coordinator Near Gaithersburg, MD
- As an Administrative Coordinator, you will use your excellent organizational skills to enable Senior Leaders to focus on science to deliver medicines to patients.
- Working within our Global Team of 20 Administrative coordinators providing global support, you will operate in a dynamic and fast-paced environment providing high-quality project coordination and 1:1 support to our Senior Leaders, teams and key business processes.
- You will work with urgency and focus to proactively communicate with stakeholders, consistently seek to organize and simplify your work, and collaborate regularly with our global administrative team. With a growth mindset, you will work in close collaboration with your peers across to share and adopt best practices, drive continuous improvement of key business processes, and proactively identify opportunities for simplification and innovation.
- Provide 1:1 administrative support at a senior level; to include sophisticated and complex calendar management, domestic and international travel bookings, expenses management.
- Independently and pro-actively resolve issues and challenges relating to administrative requests and calendar conflicts.
- Facilitates smooth communications between executive and other internal and external collaborators.
- Lead the practical arrangements and contribute to the preparations of internal and external meetings and team engagements.
- Manage logistics (project team calendar, scheduling, room bookings, meeting minutes, agendas, action logs, forward agendas, distribution lists)
- Lead and coordinate logistics relating to virtual and face to face meetings.
- Information management for team access (SharePoint management, storing of minutes, presentations, file structure) training teams on usage and making process improvements.
- Provide specialist project administrative support to leaders and department, as required.
- Effectively lead special projects and other duties as assigned.
- Work collaboratively with our BPO to deliver initiatives that create engagement & wellbeing for the team.
- Participate in and contribute to knowledge sharing and training.
- Participate in and contribute to administrative continuous improvement activities.
- Provide guidance/coaching and mentoring to colleagues where required.
- Support and contribute to creating a high performing team, facilitating good cross-team collaboration.
- Advanced proficiency in Microsoft Office Suite, including extensive calendar management in Outlook and data management in Excel.
- Demonstrated proficiency with a variety of virtual meeting technologies, information management software, and Microsoft products.
- Customer Focus: Dedicated to meeting the expectations and requirements of internal and external customers.
- Process Management: Refining processes vital to delivering strategic priorities; knows how to organize people and activities; understands how to separate and combine tasks into efficient workflow; can see opportunities for harmony and integration; can simplify complex processes; and efficiently utilizes available resources.
- Time Management: Uses their time effectively; values time; independently prioritizes competing deadlines to focus energies on business-critical tasks; can attend to a broader range of activities.
- Written Communications: Able to write clearly and succinctly in a variety of communication settings and styles.
- 5 years of experience in an administrative role supporting complex projects
- High School Diploma required, Bachelor Degree preferred
- Extensive calendar management using Microsoft Outlook
- Prior experience supporting multiple functional leaders
- Excellent verbal and written communication skills
- Impeccable professionalism with strong business acumen and organizationally savvy with sensitivity to highly confidential information
- Proactive approach with the ability to manage and prioritize multiple requests simultaneously and effectively
- Demonstrate attention to detail, working to consistently deliver to a high standard
- Strong organizational, forward-planning and stakeholder management skills
- Solid relationship-building skills to develop networks both within the company and externally
- Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations
- Demonstrated ability to effectively work in a global environment balancing competing priorities.
- Able to prioritize time sensitive assignments.
- Should be able to work autonomously, and at the same time, collaborate effectively with other members of the administrative support team.
- Able to demonstrate tact, persuasion and/or negotiation and maintain confidentiality with executives and employees at all levels.
Are you already imagining yourself joining our team? Good, because we can't wait to hear from you.
For more details please connect at chetan.mogal@ampcus.com
Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, age, protected veterans or individuals with disabilities.
Job Summary
Full Time
IT Outsourcing & Consulting
$58k-72k (estimate)
04/27/2024
04/27/2024
ampcus.com
CHANTILLY, VA
50 - 100
2010
Private
KAZHUMKIL SALIL SHANKARAN
$50M - $200M
IT Outsourcing & Consulting
Related Companies
About AMPCUS
Ampcus provides cloud computing, cybersecurity, digital transformation and web development services for businesses.
The job skills required for Administrative Coordinator include Administrative Support, Microsoft Office, Attention to Detail, Time Management, Written Communication, Presentation, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Coordinator positions, which can be used as a reference in future career path planning. As an Administrative Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Coordinator. You can explore the career advancement for an Administrative Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Coordinator job description and responsibilities
They may correspond with clients and office staff, train and supervise other administrative employees and complete a number of projects and office-related responsibilities.
01/19/2022: Albany, NY
Administrative coordinators handle clerical, archiving and administrative duties and coordinate general administration within organizations.
01/31/2022: Lafayette, LA
Administrative coordinators typically organize, supervise, and facilitate this workflow. They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
01/20/2022: Trenton, NJ
The Administrative Coordinator has the authority to enforce the Standards of Behavior and works to ensure that the Mission, Vision and Values of the organization are upheld on a daily basis.
02/22/2022: Cincinnati, OH
They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
12/23/2021: Oakland, CA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Coordinator jobs
Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.
02/07/2022: Memphis, TN
Knowledge on word processing using spreadsheets and travel logistics.
01/26/2022: Erie, PA
Streamlining of volunteer administrative processes
01/06/2022: Fargo, ND
Bilingual (English / Korean) administrative coordinator is a plus.
02/23/2022: Phoenix, AZ
Have at least 3 years nonprofit administrative or program support experience.
12/27/2021: Rock Island, IL
Step 3: View the best colleges and universities for Administrative Coordinator.
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