Posting Details
Posting Details
Posting Number
S05602P
Position Title
Administrative Assistant II
Functional Title
Department
Speech Language Hearing
Salary Range
$43,000 - $47,000, DOQ
Pay Basis
Monthly
Position Status
Regular full-time
Location
Dallas
Position End Date (if temporary)
Posting Open Date
04/23/2024
Posting Close Date
Open Until Filled
No
Desired Start Date
05/01/2024
Job Summary
The Speech Language Hearing Department is seeking an Administrative Assistant II to provide advanced administrative support to the department faculty members efficiently and effectively. This position will ensure that customer service provided to faculty, staff, and students is provided at a high level that meets service expectations.

UTD is the fastest-growing University in Texas, is ranked number 3 in the nation among universities less than 50 years old, and houses a vibrant research community. The city of Dallas is an international economic hub with a vibrant cultural atmosphere and world-class sports and entertainment in a temperate climate.
Minimum Education and Experience

Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.
Preferred Education and Experience
PREFERRED EXPERIENCE :

• Experience in administrative roles in a Higher Education setting is highly preferred but not required.
• Experience with PeopleSoft and other UTD systems is preferred.

Essential Duties and Responsibilities
Duties & Responsibilities:

• Monitor annual departmental spending and coordinate annual department budget requests in partnership with the Department Chair.
• Manage the purchasing process for departmental supplies, equipment, and other required items.
• Ensure that the lab ordering process is efficient through the development of standard procurement processes and effective communication with faculty and lab staff.
• Maintain the asset management inventory for your assigned department and collaborate with Dean's Office staff to ensure that the annual inventory process is completed successfully.
• Perform monthly reconciliation for assigned cost centers and facilitate interdepartmental transfers (IDTs) to correct inaccurate cost centers utilized for expenses.
• Design and execute effective internal controls that provide reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
• Work in coordination with the Speech Language Hearing faculty leadership and other administrative staff to facilitate travel for faculty, staff, and students.
• Conduct OneCard transactions following UTD OneCard Guidelines, including reconciling assigned OneCard by the monthly due date.
• Process travel and reimbursement requests for faculty and lab staff.
• Coordinate meetings, special events, conferences and lectures.
• Assist faculty with the recruitment process of faculty, lab staff, post-docs, and student workers.
• Work with departmental faculty to ensure that their annual CV and Professional Activities/Accomplishments are updated successfully.
• Collect faculty accomplishments and accolades throughout the year and provide them to the Dean's Office staff for publicizing.
• Manage incoming mail and parcels to include distribution to faculty and staff members.
• Provide backup administrative support for all areas of the Speech, Language, and Hearing department as needed.
• Develop, cultivate, and maintain working relationships with internal/external departments/agencies/and other organizations associated with and/or receiving benefits from the faculty that are supported.
• Ensure compliance with applicable laws, regulations, policies, and procedures.
• Perform other duties as assigned or required.

Essential Knowledge, Skills & Abilities:

• Excellent verbal and written communication skills.
• Excellent customer service skills
• Detail-oriented with the ability to multi-task, prioritize, and complete tasks within deadlines.
• Ability to work both independently and cooperatively with others.
• Above average proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint) is a must.

Physical Activities
Working Conditions
Additional Information
Remote Work Notice
After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Employee must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required upon employment, and use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time.
What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance - including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays All UT Dallas employees have access to various professional development opportunities , including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.
About Us
UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.
The University has a variety of programs and initiatives to support engagement and success for all members of the campus community. Employee benefits include a range of physical and mental wellness resources. "LilyPad" lactation facilities are located throughout the campus. There are several Employee Resource Groups (ERGs) comprised of individuals who share common interests to help build community among UT Dallas faculty and staff (e.g., Universal Access ERG , Military and Veteran ERG , UT Dallas Young Professionals).
Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth ( DFW ) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities
Special Instructions Summary
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE , including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .