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New Perspectives Mental Health Counseling Practice PLLC
Albany, NY | Full Time
$46k-58k (estimate)
2 Months Ago
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Executive Secretaries and Administrative Assistants
$57k-72k (estimate)
Full Time
5 Days Ago
Nexus Staff is Hiring an Executive Secretaries and Administrative Assistants Near Albany, NY
Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 40 hrs./week
Work site: 100% Onsite
Location: 99 Washington Ave., Albany, NY 12255
Job Duration: 1 Year
Closing: 02/08/2024.
Minimum Education:
Employment Type: Contract
Work Hours: 40 hrs./week
Work site: 100% Onsite
Location: 99 Washington Ave., Albany, NY 12255
Job Duration: 1 Year
Closing: 02/08/2024.
Minimum Education:
- High school diploma or equivalent required.
- ssociate's or Bachelor's degree in Business Administration or related field preferred
- Proven experience as an executive secretary or administrative assistant.
- Provide comprehensive administrative support to various HESC executives, including but not limited to Audit Director, Counsel's Office, Grants and Scholarships Director, Communications Director, and/or Finance Director.
- Execute daily administrative tasks to ensure the smooth functionality and coordination of each business unit's activities.
- Maintain executives' agendas, schedule meetings, and coordinate appointments to optimize time management.
- ssist in event planning, including resource coordination, setting up online meetings, preparing agendas, and taking meeting notes.
- Manage shared mailboxes, craft well-structured responses to inquiries, and coordinate timely responses to requests for information. Identify and prioritize matters of top priority for efficient handling.
- Respond to inquiries for marketing materials, prepare distribution materials, and ensure timely delivery.
- Draft communications on behalf of Directors and team members.
- Prepare, process, update, and compile routine documents, records, reports. Draft presentations as needed.
- Manage and coordinate travel arrangements, including preparing travel requests and vouchers. Assist in processing travel reimbursements.
- ssist with onboarding new employees to ensure a smooth integration into the organization.
- Research new tools, products, and costs associated with purchasing marketing materials, equipment, and supplies. Complete purchase request forms and related documentation.
- Receive and screen phone calls, respond to inquiries, and route callers to appropriate staff members.
- Perform other duties as assigned to contribute to the overall efficiency and effectiveness of the organization.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Detail-oriented with a high level of accuracy
- bility to maintain confidentiality and handle sensitive information.
- Familiarity with online meeting platforms and event coordination tools
- Knowledge of higher education policies and procedures is an asset.
- Proactive problem-solving skills
- Work hours are between 8 am and 5 pm, Monday to Friday, with a 7.5-hour workday and a 0.5-hour lunch break.
- Preferred parking options are paid on-street or garage parking, with a potential cost of $20 per day.
- The worksite location is accessible via CDTA buses, with bus stops in close proximity.
- Interview will be conducted in person or online based on the availability.
- Training will be provided.
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
Job Summary
JOB TYPE
Full Time
SALARY
$57k-72k (estimate)
POST DATE
06/11/2024
EXPIRATION DATE
06/28/2024
WEBSITE
nexusstaff.com
HEADQUARTERS
EAST WILLISTON, NY
SIZE
25 - 50
FOUNDED
2005
TYPE
Private
CEO
FINNY VARGHESE
REVENUE
$10M - $50M
INDUSTRY
Business Services
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About Nexus Staff
Nexus is a recruitment agency focuses in information technology, legal and clerical staffing solutions.
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