We are seeking a dedicated and detail-oriented Bookkeeper and Office Assistant with QuickBooks experience to support the daily administrative operations of our landscaping company. The ideal candidate is a hard-working professional capable of managing various office tasks with precision and efficiency. This role requires a high degree of attention to detail, discretion, and the ability to incorporate new methods to improve our administrative processes.

Responsibilities:

• Vendor Invoices: Process vendor invoices in QuickBooks, including matching them with Purchase Orders and jobs. Note: Applicants without QuickBooks experience will not be considered.
• Monthly Invoices: Create and mail monthly invoices to clients.
• Client Payments: Process client payments promptly and accurately.
• Data Entry: Enter job-specific information into the system.
• Proposals and Work Orders: Enter and edit proposals and work orders as needed.
• Account Reconciliation: Reconcile accounts to ensure accuracy.
• Communication: Handle incoming calls and other communications.
• Filing System: Manage and organize the filing system.
• Record Keeping: Record and maintain necessary information.
• Office Maintenance: Assist in organizing and maintaining the office environment.
• Clerical Duties: Perform general office clerk duties and run errands.
• Travel Arrangements: Organize travel by booking accommodations and reservations as required.
• Event Coordination: Coordinate events when necessary.
• Database Management: Create, maintain, and enter information into databases.
• Support: Assist the Office Manager and Owner with various tasks as needed.

Requirements:

• Experience: Minimum of 3 years working with QuickBooks Desktop. *This is a mandatory requirement.*
• Software Proficiency: Intermediate proficiency in QuickBooks, Microsoft Word and Excel.
• Education: High school diploma or associate’s degree.
• Office Experience: Previous experience as a bookkeeper, office assistant, or in a related field.
• Communication Skills: Excellent communication skills, both written and verbal.
• Independence: Ability to work well with limited supervision.
• Driver's License: Must have a valid driver’s license.

**Please Note:**

- Applications from candidates without 3 years of QuickBooks experience will not be considered.

- Candidates must reside in Suffolk County.

If you are a motivated individual with a keen eye for detail and a passion for supporting office operations, we encourage you to apply. Join our team and contribute to the success of our landscaping company!

Job Type: Full-time

Pay: $25.00 - $35.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Can you start using QuickBooks on day one of employment?
• Please write two paragraphs detailing your experience with QuickBooks.

Experience:

• QuickBooks: 3 years (Required)

Ability to Relocate:

• Westhampton, NY: Relocate before starting work (Required)

Work Location: In person