SUMMARY:

Provide overall fiscal support and serve as support and primary backup for accounts payable. Serve as a receptionist to the Fiscal Department and performs a variety of clerical and/or routine receptionist tasks in an office environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Act as receptionist to include, but not limited to, greet visitors, give information to, or direct callers to the proper departments.

· Maintain proper accounting procedures for control of all accounting records and reports.

· File cash disbursements, cash receipts and general journal batches and verify documentation and signatures.

· Input and record purchase orders.

· Assist with verification of data entry information for timesheets and as otherwise assigned.

· Assist with all general clerical functions, and general support of the fiscal staff, including deposit preparation.

· Order and maintain equipment and supplies.

· Follow-up outstanding receipt listing on a semi-monthly basis.

· Track outstanding receipts and attach to voucher.

· Mail-out bills and payroll checks.

· Serve as primary backup for Accounts Payable Specialist.

· Perform processing of accounts payable transactions as assigned, and ensure finances are maintained in an effective, up to date and accurate manner.

· Receive and verify invoices and requisitions for goods and services as assigned.

· Gather data, perform data entry, verify computations, files invoices, issues checks, and execute all fiscal requirements for accounts payable, as assigned.

· Run daily errands to the post office, bank, transportation, and other destinations as assigned.

· Provide and maintain a high level of service ensuring that staff and client’s needs are met.

· Understand and follow all safety policies and procedures.

· Adhere to MEO’s Standards of Conduct, Professional Standards, policies, and procedures.

· Regular attendance.

NONESSENTIAL DUTIES AND RESPONSIBILITIES:

Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· General knowledge of accounting practices and procedures.

· Working knowledge of clerical duties and responsibilities.

· Excellent interpersonal skills, which include, written, verbal and listening.

· Cooperative team player and a desire to help others.

· Knowledge and application of proper telephone etiquette.

· Organized, detail and tasks oriented.

· Ability to manage many projects at a given time and meet deadlines and prioritize workload.

· Basic typing skills and the ability to use standard office machines.

· Working knowledge of computer applications to include, Word and Excel and data entry.

· Ability to work varied shifts, which may occasionally include nights and weekends.

EDUCATION and/or EXPERIENCE:

· Associate's degree from two-year College or technical school, or equivalent combination of education and experience.

LANGUAGE SKILLS:

· Ability to read and interpret documents such as payroll regulations and procedure manuals.

· Ability to write routine reports and correspondence.

· Ability to effectively present information in one-on-one situations to other employees of the organization.

MATHEMATICAL SKILLS:

· Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentages.

REASONING ABILITY:

· Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.

· Ability to deal with problems involving a few concrete variables in standardized situations.

· Ability to interact, relate, and have compassion for persons with mental and/or physical disabilities and those who are less fortunate.

· Ability handle and keep composure in situations where employees, clients may become hostile and demanding.

· Performs well under pressure.

CERTIFICATES, LICENSES, REGISTRATIONS:

May require a valid driver's license and access to an insured vehicle.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is:

· Frequently required to stand; walk; sit; use hands to finger, handle, or feel; and talk or hear.

· Occasionally required to reach with hands and arms.

· Regularly lifts and/or moves up to 10 pounds and occasionally lift and/or move up to 25 pounds.

· Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is:

· Occasionally exposed to moving mechanical parts, fumes or airborne particles, and outside weather conditions.

· The noise level in the work environment is usually moderate.

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Wailuku, HI 96793: Relocate before starting work (Required)

Work Location: In person