Project Assistant

Troy, OH

3-month w2 Contract

Qualifications:

• High school Diploma or equivalent education required.
• Accounting and audit skills preferred
• 2-5 years’ experience working in a professional office environment.
• Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, and PowerPoint.
• Excellent customer service, professional attitude and appearance are a must.
• Excellent written and verbal communication.
• Ability to work with staff across multiple departments.
• Ability to work with budgets and create spreadsheets.
• Ability to work in stressful situations and meet deadlines efficiently.
• Strong team approach to business skills
• Must have excellent follow through skills.

Responsibilities:

• Provides administrative support to ensure efficient client operations.
• Maintains supplies inventory by checking stock to determine inventory levels anticipating needed supplies, placing, and expediting orders for supplies.
• Generate Shopping carts for various catalog orders, Project, Amendments, and Purchase Order requests.
• Contact suppliers for rate sheets/quotes, price quotes, W9’s, COI’s and all other paperwork needed for approvals.
• Track Shopping carts for PO issuance and request new Purchase Orders when needed to replace expiring contracts, and amendments to increase dollar amounts or extend expiration dates.
• Scan and file all incoming invoices with arrival dates and appropriate “Approval” stamp for PO, cost center, account, and other processing information.
• Match invoices to proper PO’s, confirm all required backup is attached to each invoice.
• Create formal RFP’s and Bidder Lists as needed. Work with Corporate Procurement to get Buyer assignments.
• Call suppliers as needed to request repair services or schedule and additional services.
• Assist part center management with any requested projects, proofing, finding suppliers, documents, etc.
• Assist part center management with event planning including ordering supplies, meals, set-up, and day-of deliveries.

Job Type: Contract

Pay: $19.00 - $21.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Accounting: 1 year (Preferred)
• Administrative: 2 years (Required)
• auditing: 1 year (Preferred)

Work Location: In person