Examples of Duties:

• Plans, organizes, and participates in SJCOG's reception and clerical support activities, coordinating with other COG units.
• Develops, recommends and establishes operating procedures for the reception and clerical support functions; interprets SJCOG policies, rules and regulations in response to inquiries.
• Acts as assistant clerk to the Board of Directors, participating in and overseeing the development, distribution, and timely posting of agenda packets; and takes or directs the accurate transcription, distribution, and timely posting of approved meeting minutes, ensuring full compliance with the requirements of the Brown Act.
• Provides administrative support to the Office Administrator, Executive Director, and Executive Management Team (Deputy Directors) as needed.
• Oversees and participates in customer service activities, including answering phones and greeting visitors; responding to the most complex inquiries pertinent to SJCOG programs, facilities, services, policies, or procedures; and directing calls and visitors to appropriate staff.
• Oversees and/or participates in a variety of clerical support activities, including typing, proofreading, and appropriately distributing a variety of documents, correspondence, items, and materials; efficient processing of incoming and outgoing mail and faxes; timely processing of travel arrangements and conference registration requests; and effective coordination of meeting schedules, facilities, and requisite equipment.
• Participates in a variety of small to large mail-outs on both a scheduled and ad hoc basis.
• Assists the Office Administrator in the effective development and maintenance of a broad range of automated files and databases and hard-copy records and documents.
• Assists the Office Administrator in the purchasing and maintenance of COG office supplies; ensures that copiers and other office equipment are fully stocked and well maintained.
• Under the direction of the Office Administrator, may assist in instructing other employees on the effective operation of office equipment and/or specific work functions or procedures.
• Performs special projects as assigned and related work as required.

Education and Experience:

Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical path to obtain the required knowledge and abilities would be:

• Associate Degree or equivalent in office management, business or public administration or closely related degree, and
• Seven (7) years of increasingly responsible clerical, secretarial and/or operational support experience that includes at least one (1) year of lead or supervisory responsibility for training and reviewing the work of subordinate staff.

To Apply:

Complete an online application on our website at www.sjcog.org/jobs. Submit the electronic application along with a resume, and cover letter to Diane Nguyen, Executive Director, attn: Kristin Bruce, HR consultant, via e-mail at planner@sjcog.org. Please do not send hard copies in the mail.

Incomplete applications will not be accepted.

Deadline for Submission: OPEN UNTIL FILLED.

Start Date: Open until filled. SJCOG will start the review process of complete applications on April 29.

Job Type: Full-time

Pay: $68,000.00 - $80,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Stockton, CA 95202