Executive Assistant to the Managing Director

Employment Type: Part-time, 1099 Contract
Location Offering: Primarily Remote with Essential On-Site Requirements Occasionally (Kent Island, Maryland)
Schedule: Ideally Monday through Friday, 9 a.m. - 12 p.m. (15 hours weekly).

Introduction:

SmartClout Media LLC, a startup digital marketing agency on Kent Island, seeks a part-time Executive Assistant (EA) to support the Managing Director. This is a multi-faceted role that extends well beyond traditional administrative tasks, embodying a crucial element of both professional and personal assistance to the Director. The ideal candidate will navigate a variety of responsibilities with a blend of professionalism, precision, and discretion.

Comprehensive Duties and Responsibilities:

The Executive Assistant will be responsible for:

• Calendar and Appointment Oversight: Synchronize both business and personal calendars, managing appointments and engagements efficiently.
• Meeting Coordination: Arrange meetings, ensure participation, and accurately document discussions and decisions.
• Communication Management: Monitor email correspondence and phone messages, facilitating prompt and suitable responses.
• Travel Arrangements: Organize business travel arrangements, aligning with specific preferences and requirements.
• Engagement Oversight: Coordinate engagements and manage associated logistics.
• Expense Management: Compile and oversee expense reports for business transactions.
• Logistical Support: Handle restaurant bookings, shopping, errands, and small event planning.
• Operations Oversight: Recruit and help manage staff, manage gift purchasing, send holiday cards, and oversee event planning.
• Confidential Handling of Sensitive Matters: Manage personnel/HR issues, vendor relationships, procurement, and other sensitive areas, maintaining strict confidentiality and professionalism.
• Philanthropy Management: Oversee the Managing Director's philanthropic endeavors, promoting meaningful engagement.

Preferred Expertise and Qualities:

• Demonstrated experience in a similar executive support role, ideally within a fast-paced environment.
• Exceptional organizational capabilities with a sharp eye for detail, managing both professional and personal affairs.
• Stellar communication and interpersonal skills with a knack for sensitive information management.
• Autonomous work ethic with proficient multitasking and prioritization abilities.
• Unwavering discretion, confidentiality, and professionalism.
• Tech-savviness for seamless remote work and flexibility for on-site duties as required.
• Access to transportation for various errands and appointments.

Why Choose SmartClout Media LLC?

Joining as the Executive Assistant positions you at the heart of our dynamic digital marketing agency. Your role is pivotal, ensuring the efficient operation of our executive suite and the wider success of our pioneering projects.

Application Process:

We invite motivated candidates with a passion for discretion and professional excellence to apply. Please submit a resume and a detailed cover letter, highlighting your strengths as they pertain to the role.

Equal Employment Opportunity Statement:

At SmartClout Media LLC, we are committed to cultivating an inclusive work environment for all current and prospective team members. We do not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, sexual orientation, gender identity or expression, marital status, genetics, military and veteran status, or any other characteristic protected by law.

If you require any accommodations during the application or interview process, please let us know, and we shall provide the necessary support.

Job Types: Part-time, Contract

Pay: $22.00 - $25.00 per hour

Expected hours: 15 per week

Benefits:

• Flexible schedule

Schedule:

• Choose your own hours
• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Stevensville, MD 21666 (Required)

Work Location: Hybrid remote in Stevensville, MD 21666