Description

POSITION SUMMARY  

Reporting to the Accounts Payable Manager, the Accounts Payable Specialist processes the workflow of the AP function in a fast-paced and global corporate environment. Key accountabilities included ensuring invoices are processed in a timely manner and routed to appropriate managers for approval. Assists the Accounts Payable Manager with weekly payment runs to ensure accuracy and timely payments. Reconcile vendor statements to ensure invoices are received and processed in a timely manner. 

ESSENTIAL FUNCTIONS 

• Execute the AP workflow process to ensure timely and accurate payment of AP on a weekly basis 
• Monitors the AP email box to ensure inbound invoices and customer inquiries and processed in a timely manner.
• Process invoices to ensure they are accurate and properly loaded to the ERP system and expense coded, support for each invoice is provided by the vendor
• Ensure invoices are routed to the correct approving manager and authorized in timely manner
• Ensure that vendor credits and returns are properly accounted for
• Monitor weekly PMA payroll payments, approval process, and bank account to ensure payment was processed correctly
• Assist AP Manager in the preparation of proposed payment batches on a weekly basis 
• Identify critical vendors and prioritize payments accordingly
• Verify that purchase orders are received and matched with invoices before processing payments. 
• Process systematic payments in the ERP 
• Assist in the preparations of AP accruals for month end?close to ensure AP costs are recorded in the correct period 
• Maintain and manage vendor relationships and assist with the creation and verification of suppliers.
• Ensure all invoices are processed and posted to G/L and ensure payments are made during the month they posted to G/L
• Perform ad hoc analysis and reporting as requested
• Support internal and external audits to meet schedules
• Assist in the resolution of vendor disputes and invoices with OCU AP clerk
• Research issues and make appropriate adjustments to vendor payments

Requirements

 KNOWLEDGE SKILLS AND ABILITIES 

• Proficient computer skills, including Microsoft products
• Ability to work closely with and build strong work relationships with vendors and internal customers
• Strong documentation skills
• Ability to work under pressure and meet deadlines
• Problem solving skills
• Strong written and verbal communication skills
• Strong attention to detail and accuracy 
• Ability to multitask, prioritize, and manage time efficiently
• Able to work in a fast-paced work environment
• Be ready and willing to learn

REQUIRED EDUCATION AND EXPERIENCE 

• Bachelor’s or associate degree in Business Administration preferred 
• High school diploma or equivalent required 
• 2 years of related experience required. 

PHYSICAL REQUIREMENTS 

• Ability to remain in a stationary position for extended periods of time 
• Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, lift and small carry parcels, packages and other items 
• The physical demands listed are intended to provide a general overview of what will be required in the role and are not an exhaustive list of requirements. Keelson remains compliant with the Americans with Disabilities Act (ADA) and will engage in the interactive process for all reasonable accommodation requests to successfully perform the duties of the position

EMPLOYMENT REQUIREMENTS 

• Willingness to submit to pre-employment background check and drug screening 
• Compliance with Keelson Drug Free Workplace Policies 
• Ability to obtain a Transportation Worker Identification Card (TWIC)