RESPONSIBILITIES

• Overview: The Accounts Payable Specialist is responsible for managing all aspects of the accounts payable function within the company's organization. Enters vendor/supplier data and details, invoices, payment terms, purchase orders (POs), credit card invoicing, employee expense reports, service contracts, inter-company transfers, maintenance contracts, utility bills, equipment and property rent and leasing invoices, subscriptions, and any additional direct or indirect overhead costs into the Famous Accounting System. • Accounting and Finance:

1) Assist in maintaining proper vendor files including updated W9's and Certificates of Insurance.

2) This is the broadest category, encompassing all roles related to managing financial transactions, reporting, analysis, and compliance.

• Accounts Payable:

1) Receive and distribute incoming accounts payable invoices and related documents for approval.

2) Management and reconciliation of multiple corporate credit card accounts and bank accounts.

3) Communicates with vendors to pay invoices and arrange payment and terms in accordance with company policies and the purchase order standard operating procedures

4) Respond to vendor inquiries regarding payment status and resolve any discrepancies.

5) Ability to process and follow up on "rush" items.

• Financial Operations:

1) Assist with month-end closing activities, including reconciling accounts payable sub-ledger to the general ledger as directed by executive management.

2) Flexible and knowledge of managing various financial processes within the company, which can include accounts payable, accounts receivable, financial reporting, and financial analysis.

• Financial Administration:

1) Administrative tasks related to finance, which can include accounts payable duties as well as other administrative tasks such as data entry, filing, and documentation.

2) Review and analyze expense reports to ensure compliance with company policies and procedures.

• Bookkeeping:

1) Maintains bookkeeping databases and spreadsheets and updates information as required. 2) Processes invoices received from vendors and suppliers promptly and accurately.

3) Assist in the preparation of Form 1099 for various vendors as required and directed by CPA.

4) Recording financial transactions, maintaining financial records, and producing financial reports.

• Financial Management

1) Work closely with the vendors to request any applicable changes on invoices, tax removed etc. and maintain positive attitude in all correspondence.

2) Collaborate with other departments, such as purchasing and finance, to resolve invoice discrepancies and improve processes.

3) Assist in AP clean-up projects such as vendor account clean-up.

• Corporate Finance:

1) Verify that invoices and POs have appropriate approval level and documentation before processing payments.

2) Maintain confidentiality of financial information and adhere to company policies and procedures.

• Vendor Management:

1) Maintain vendor accounts, including updating contact information and payment terms as needed.

2) Compliance with Vendor Agreements.

3) Negotiate Vendor contracts an d payment terms.

• Compliance and Audit:

1) Reconcile accounts payable transactions, ensuring accuracy and completeness of records. 2) Monitor accounts to ensure payments are up to date and take action to resolve any outstanding issues.

3) Stay up to date with changes in accounting regulations and best practices related to accounts payable.

4) Assist in the preparation of financial audits.

• Financial Systems Administration:

1) Manage and maintain the Famous accounting systems and software used for processing payments and managing accounts payable.

2) Assist in system updates and monitoring of data input for accuracy. • Other duties as assigned by management.

QUALIFICATIONS REQUIRED

• Excellent interpersonal skills – team player.

• Exceptional organizing and use of space abilities.

• Hard worker who is a self-starter and proactive.

• Excellent verbal and written interpersonal communication skills.

• Must have advanced math skills.

• Knowledge and proficiency in WMS, accounting software such as Famous, MRP/ERP, and Microsoft Office software (Word, PowerPoint, Outlook, with advanced proficiency in Excel).

• Possess the ability to lift, carry, push, or pull medium weights, up to 15 pounds and occasionally climb, balance, stoop, kneel, crouch, or crawl or stand.

• Ability to prioritize tasks and workloads while meeting deadlines in a fast-paced environment.

• Ability to deal effectively with different personalities.

• Ability to use arms and fingers repetitively.

• Frequently requires visual acuity, speech, vision, and hearing.

• Impeccable attention to detail and a high level of accuracy.

• Knowledge of accounting principles and practices, Generally Accepted Accounting Principles (GAAP).

• Experience processing a high volume of AP for multiple entities under a single corporate umbrella.

• Strong analytical and problem-solving skills.

• Must be fluent in Spanish and English, with the ability to read, write and interpret both languages.

EXPERIENCE

• 3 years of experience in accounts payable or related financial role.

• Data entry experience.

Monday-Friday

8am-5pm

San Bernardino

Starting Pay: $20-$23/ Per Hour

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• Paid sick time

Experience level:

• 1 year

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person