Performs intermediate technical work processing accounts payable and payroll, preparing deposits, entering data into computer, maintaining financial records and files, preparing reports, and related work as apparent or assigned. Work is performed under the limited supervision of the assigned supervisor.

Essential Functions:

• Receives, enters, codes, and processes payments; reviews data entry for accuracy; reviews, approves, and audits revenue collections; prepares and deposits funds, prepares journal entries for general ledger accounts and funds; enters data into financial system and reconciles bank statements; issues stop payments; processes refunds.
• Prepares, receives, and codes invoices, submits invoices for approval and payment; prepares and processes customer billing; prepares, reconciles, processes, and submits purchase orders; ensures accuracy of coding and resolves discrepancies.
• Codes, monitors, and maintains credit card accounts and invoices; verifies credit card charges and approvals.
• Reviews and audits payroll records; ensures time has been entered correctly, enters time and leave for employees as needed; prepares and submits payroll reports for approval.
• Prepares and maintains financial reports.
• Answers telephones and responds to customer inquiries; prepares and processes work orders; contacts customer for billing information; enters new customers into financial system; researches and mails returned to sender checks issued.
• Assists with budget process and audits; gathers information for Auditors as directed.
• Assists employees with financial software and computer issues.
• Orders supplies and maintains inventory.
• Requests W9 for new vendors; runs IRS TIN match; files W9s.
• Provides administrative support including answering phones, greeting visitors, maintaining department calendar, and scheduling meetings; processes incoming and outgoing mail; types various correspondence, meeting minutes, etc.; maintains department files.
• Other duties as assigned.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Special Requirements

Valid driver's license in the Commonwealth of Virginia.

Education & Experience

Associates/Technical degree with coursework in accounting, business administration, or related field and moderate experience involving the maintenance of payroll and financial records and providing administrative support, or equivalent combination of education and experience.

Knowledge, Skills, & Abilities

Thorough knowledge of the accounts payable system and procedures; general knowledge of bookkeeping terminology and methods; general knowledge of standard office procedures, practices, and equipment; general knowledge of routine accounting principles; skill in the use of personal computers, associated software packages, hardware, and peripheral equipment; ability to maintain financial records and to prepare reports and statements; ability to post accounts and to perform mathematical computations with speed and accuracy; ability to establish and maintain effective working relationships with vendors, associates, and the general public.

Physical Requirements

This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting and speaking or hearing, frequently requires using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling and reaching with hands and arms; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating motor vehicles and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Job Type: Full-time

Pay: $38,534.91 - $61,655.85 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person