Grand Lake Montessori is an independent, Montessori day school located in Oakland, CA. Founded in 1978, the school has grown to over 115 children, offering education for children aged 18 months through Kindergarten. The school is rooted in the Montessori philosophy and values a holistic approach to learning and development.We are currently seeking a highly organized and detail-oriented forward-facing Executive Assistant to join our team. The ideal candidate should present in a professional manner at all times, have experience functioning in a school environment, meet the educational requirements as set by CDSS, Licensing Division, and possess a natural "why not" mentality. Experience in fund development and planning fundraisers is a huge plus but not required. Must be able to operate effectively using Google Suite/Workplace.

Responsibilities:

This is a full-time on-site role working 9 am - 6pm Monday through Friday. As an Executive Assistant, the candidate will be responsible for providing administrative assistance to the Head of School and the office, managing communication with vendors & the community, and coordinating events and fundraising initiatives. The role involves ongoing interaction with parents, staff, and community members, as well as assisting with general clerical duties. Key responsibilities include but are not limited to the following:

• Assist the Head of School with day-to-day tasks, including scheduling meetings, preparing reports, and managing correspondence.
• Purchasing
• Light Marketing
• Managing the school calendar, staff schedules, and substitutes.
• Conduct research to identify grant opportunities and prepare grant proposals.
• Plan events, meetings, and other projects as needed.
• Covering staff breaks if needed.
• Gate Assistance
• Assist the Head of School with vendor management
• Maintain the cleanliness of the front office, break rooms, and common areas on campus

Qualifications:

• Excellent phone etiquette and the ability to communicate gracefully with clients, students & staff.
• Must dress and present in a professional manner.
• Must be courteous and willing to work with parents, children, and staff in all capacities
• Must exercise good judgement in the resolution of campus or administrative complications
• Should have knowledge of CA Title 22 and Licensing requirements
• Must pass background check and DOJ fingerprint review per licensing requirements
• Must submit recent health screening & TB test
• Experience in administrative assistance, fundraising, and event planning
• Proficiency in operating office equipment, phones, ipads, and Mac
• Strong clerical skills
• Excellent organizational, multitasking abilities, and independent project management capabilities.
• Attention to detail and accuracy
• Ability to work effectively in a team
• Knowledge of Montessori education is beneficial but not required
• Must have a degree in ECE, Education, Child Development or related field

Salary can be reevaluated for qualified candidates

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Oakland, CA 94610 (Required)

Ability to Relocate:

• Oakland, CA 94610: Relocate before starting work (Required)

Work Location: In person