3 Jobs in Mounds, MN
Three Point Solutions is Hiring an Administrative Assistant II Near Mounds, MN
Number of Positions 1
Job Location - Mounds View, Minnesota 55112
Job Start Date - 5/20/24
Job End Date - 5/19/26
Job Description -We seek an outgoing, positive individual to fulfill the role of Administrative Assistant/Office Coordinator. This role will work as part of the Research and Development (R&D) Department in supporting day to day administrative duties in the department. This is a great opportunity for someone to help support life changing work and be part of the R&D team!
The individual sought will be responsible for performing general duties in support of the department. Duties will vary overt time but will include some or all of the following:
- Scheduling Meetings
- Assisting in the booking of meeting rooms for management meetings or department events
- Calendar management for VP - R&D
- Placing purchase orders (POs) for R&D materials from vendors as directed by the engineering teams
- Working with the engineering teams to resolve purchasing queries with suppliers as they may arise
- Creating and maintaining minutes from R&D management meetings
- Expense reports for the R&D management team
- Agendas for internal/external visitors to the site
- Arrange travel for the R&D management team
- Support the compilation of management updates
- Scheduling and development of content for group all-employee meetings
- Coordinating with site facilities and IT departments to escalate and resolve issues affecting the R&D department as they arise
- 2-year degree or 2 years of Relevant Experience
- Excellent communication skills required
- Good interpersonal skills and the ability to work as part of a team
- High level of professionalism and discretion is critical
- Ideally a minimum of 6 months experience in a similar role
- Knowledge of and experience with working with MS Word, MS Excel and MS Powerpoint
- Hiring & onboarding - Scheduling phone screens and interviews, preparing cubicles/spaces for new hires, logistically onboarding new hires (facility tours, Workday help, badge requests, ordering computer, monitor, keyboard, phone, etc. as well as collecting, distributing, and maintaining an onboarding checklist)
- Documentation systems - Documentation support for Agile, Approved Supplier List, Outreach planning WISE event and co-op recruiting require several outreach-type events. This is more of my time spent on logistics rather than content.
- Purchasing Support PO's. Ariba for ordering supplies/services and Readsoft for resolving invoices
- Outreach planning WISE event and co-op recruiting require several outreach-type events. This is more of my time spent on logistics rather than content.
- Travel arrangements
- Printers person to troubleshoot or report issues, order, change toner, recycle used etc.
- Shipping could handle basic u-ship stuff (I would probably continue doing these myself, but may be good to delegate low priority shipments); as well as shipping supplies between sites to support studies, cases, etc
- Cube space managing R&D space vs other requests, help with locating or relocating employees
- Food new hire welcomes, lunches for team events, etc.
- Scheduling large meetings like reviews or recurring meetings requiring video rooms at multiple sites
- Signage maintain end of row signs for who sits there, print cube nameplates for new employees
- Creating and maintaining email local distribution lists
- Managing logistics, slides etc. for R&D Updates and Employee Meetings
- Support logistics around training
- Other duties may be assigned
As a leading contract, contract-to-hire and professional placement firm, Three Point Solution understands the importance of aligning our client with the right resource at the right time. We are committed to the highest caliber of service that will benefit our clients, candidates and employees. Unlike large, corporate style recruiting firms, we commit to individualized attention that uniquely positions us to bridge the communication gap between recruiter, employer and candidate. Our goal is to cultivate and maintain true partnerships with our clients and candidates.
Job Summary
Full Time
$47k-59k (estimate)
06/02/2024
08/01/2024
3ptsolutions.com
Nisswa, MN
25 - 50
Related Companies
The job skills required for Administrative Assistant II include Scheduling, Planning, PowerPoint, Communication Skills, Purchasing, Logistics, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Assistant II. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Assistant II. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Assistant II positions, which can be used as a reference in future career path planning. As an Administrative Assistant II, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant II. You can explore the career advancement for an Administrative Assistant II below and select your interested title to get hiring information.
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