4 Jobs in Missoula, MT
National Forest Foundation is Hiring an Executive Assistant Near Missoula, MT
About the NFF: The National Forest Foundation inspires all people to embrace and protect our awe-inspiring natural world. In cooperation with hundreds of partners, we lead natural solutions that restore the health of our people and planet.
Position Function: The Executive Assistant reports directly to the President & CEO and is responsible for providing executive administrative support for the President & CEO. At times, the executive assistant will help to support the NFF Management Team. This work requires close coordination with the US Forest Service, the NFF Board of Directors, and the Management Team directly aligned and as directed to promote the vision of the President & CEO and the success of the Management Team.
Position Duties and Responsibilities:?The Executive Assistant will:
- Completes a broad variety of administrative tasks for the President &CEO including managing an extremely active calendar of appointments.
- Accurately complete expense reports.
- Preparing email and communications that is sometimes confidential.
- Arrange complex and detailed travel plans, itineraries, and agendas.
- Preparing and compiling document for travel-related meetings, working with appropriate PMs when necessary.
- Prepare dossiers for Board prospects identified by the Board Nominating & Governance Committe and President & CEO.
- Operate as staff lead for Board Nominating & Governance Committee to provide coordination and communications with Committee and the NFF President & CEO in cultivating and managing Board prospects and maintaining Board Recruitment Pipeline. Create and maintain efficient records of candidate background information, outreach, and interactions.
- Work with new Board members on their USDA applications and submit those applications at least once a year.
- Gather and organize Board materials for four Board meetings per year.
- Organize, in coordination with the President & CEO, Board Meeting logistics (room setup, catering, technology, manage RSVPs, etc.) in advance of two in person Board Meetings.
- Work with the President & CEO, the Board, and NFF staff to ensure adequate resource materials are generated to advance strategic priorities and enhance execution of President’s vision and Management Team strategic efficacy.
- Maintain communication contact records for President & CEO within the appropriate databases.
- Serve as back up to Office Coordinator on mail and phones, when the Office Coordinator is not in the office.
- Complete other duties as defined by the President & CEO.
Compensation: The NFF offers competitive compensation and benefits and has recently implemented a new compensation program as part of our commitment to transparency. The salary range for this position will be in the $56,000 to $70,200 range and may be eligible for locality adjustment. Please note that the indicated salary range describes the full range for an incumbent in this position. New staff generally start around the 35th percentile of the range percentile to ensure internal salary equity.
To Apply: Applications must include both a cover letter and a resume. Incomplete packages will not be considered. Please apply by July 3rd. Please visit our careers site to apply online.
The National Forest Foundation is an equal-opportunity employer and welcomes a diverse pool of candidates in this search. Additional information on the National Forest Foundation can be found at www.nationalforests.org.RequirementsEducation and Qualifications: The NFF expects the Executive Assistant to possess the following educational and/or experiential qualifications:
- Degree in related field or demonstrated extensive professional experience.
- A minimum of three years related administrative experience at the corporate level.
- A minimum of 2 years of experience in travel booking and supervisor schedule management.
- Proven experience in Microsoft Office, Word, Excel, and PowerPoint including the preparation of statistical reports, spreadsheets, visual media and presentation aids, correspondence and memoranda.
- Commitment to the mission of the NFF.
- Must be authorized to work in the United States.
- Ability to effectively identify all components of a task, prioritizing and balancing them against the schedule of the President & CEO and Management Team, as well as overall organizational needs.
- A solid business sense coupled with budgeting expertise and a propensity towards strategic thinking and planning.
- Committed to working collaboratively cross-departmentally.
- Ability and willingness to travel domestically within the US up to 30% of the time to support the needs of the President & CEO.
- Ability to effectively set priorities, while managing a variety of projects and tasks to successful completion.
- Ability to work independently, execute tasks, attend meetings, and manage projects with minimal oversight.
- Ability to work well and be flexible in a team-oriented environment.
- Excellent research and analytical skills with a strong attention to detail.
- Excellent communication skills, with an editorial eye.
Job Summary
Contractor
Civic & Environmental Advocacy
$68k-86k (estimate)
06/09/2024
07/05/2024
nationalforests.org
MISSOULA, MT
25 - 50
1993
$10M - $50M
Civic & Environmental Advocacy
Related Companies
About National Forest Foundation
The NFF works with communities and organizations to conserve and enhance the watersheds, wildlife habitat and wild places across our 193-million-acre National Forest System. Mission The National Forest Foundation (NFF), chartered by Congress, engages Americans in community-based and national programs that promote the health and public enjoyment of the 193-million-acre National Forest System, and administers private gifts of funds and land for the benefit of the National Forests. Our Values Our National Forests and Grasslands are at the core of America's natural riches, and yet, today these tre ...
asures are threatened by unprecedented challenges. Working with the U.S. Forest Service and partners, our goal is to leverage our best thinking, conservation capacity and community action to measurably improve the health of our National Forests and Grasslands. Core values guide our work. In all of our strategies, we strive to: -Unite the power of diverse interests and communities in collaborative stewardship; -Restore ecosystems to their natural resiliency and functions through on-the-ground conservation; -Engage Americans, young and old, in recognizing the gifts of our National Forests and Grasslands and in caring for them; -Sustain the commitment and ability of communities to serve as stewards by building the capacity of collaborative organizations; and -Add value where action would not otherwise be taken.
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The job skills required for Executive Assistant include Administrative Support, Presentation, Microsoft Office, PowerPoint, Coordination, Communication Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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